Summer Administrative Assistant

Concordia College • Bemidji, MN

14d • $11 • Onsite

About The Position

While working with the Finance Coordinator, the Village Administrative Assistants will assist the finance and retail departments and provide some support to the human resources and transportation teams by ensuring required business and administrative tasks are completed throughout the Language Village programs. In addition, the Village Administrative Assistants will serve as mentors for the Village Office Interns who are fulfilling related duties and educational tasks within a specific village. If you love being outdoors, making friends from all over the world, and ensuring smooth operations, join us this summer. Named one of Minnesota’s Best Summer Camps by Star Tribune readers for three years in a row, we bring language alive at Concordia Language Villages! In the beautiful North Woods of Minnesota, we create a place that is both culturally authentic and uniquely our own. At the Language Villages, everything from the music played to the dishes used in the dining hall reflects the culture each was designed to represent. That’s where you come in! Our dedicated staff is essential to creating the unique, immersive experience our participants have come to love. Share your passion for language and culture with the next generation and beyond by joining us at one (or more) of 14 Language Villages.

Requirements

• Fluency in English
• Valid driver’s license and insurable driving record
• Excellent recordkeeping skills and attention to detail
• Ability to take direction from multiple areas and balance the needs of various departments within the organization
• Proven customer service skills
• Strong interpersonal skills, ability to effectively communicate, and work as a team.
• Demonstrates maturity & good judgment
• Exhibits ability to oversee and mentor peers
• Demonstrated flexibility in adapting to changing situations

Nice To Haves

• Six months office or administrative experience
• Availability June 7, 2026 – August 16, 2026
• Experience working at the Concordia Language Villages

Responsibilities

• Manage purchasing systems and maintain records of all expenses and program budgets.
• Oversee Village bank and stores, including tracking of Village currency, villager account funds, store set-ups and stock levels, etc.
• Communicate with villager families regarding outstanding balances and financial matters.
• Complete financial and retail reports.
• Drive villagers and staff in a Village van or car, when necessary, maybe around the Village or into the nearby town.
• Be familiar with and abide by specific policies set forth in the “Personnel Policies,” which are designated by Concordia Language Villages administration and individual Village deans.
• Read and become familiar with the responsibilities for your specific area of assignment.
• After receiving your Staff Handbook and other material, read all the information carefully and thoroughly before arriving at the Village.
• Report to orientation prior to your first session as designated by your staff agreement.
• Assist with setting up the Village, preparing for the next session, and maintaining the Village throughout the session.
• Speak the target language with villagers and staff members as much as possible.
• Live in community living arrangements, assigned according to gender; nearly all positions include living and sleeping in a cabin or other housing unit with villagers (participants) of the same gender; positions that do not include living with villagers do include living with other staff members of the same gender.
• Be prepared to use shared bathroom facilities assigned according to gender; shower and toilet stalls are private but situated within common bathroom areas shared with other staff and villagers.
• Model standards for behavior and be sensitive to the health and welfare of the villagers.
• Remain one day after your final session for cleanup, inventory, and evaluation of the program.
• Be at least 16 years of age to be considered for a staff position.
• Be at least 18 years of age to be considered for a staff position if you are not a United States citizen.
• Emotional resiliency and cognitive abilities to carry out job responsibilities specifically in the busy, noisy, communal environment that is the Village.
• Ability to establish and maintain appropriate professional relationships.
• Ability to exercise good judgment and manage your own needs in order to maintain a youth-centered program.
• Interpersonal skills to interact effectively with individuals and groups in respecting social and cultural diversity and to maintain appropriate boundaries.
• Provision of essential functions helps assure compliance with the Americans with Disabilities Act (ADA).

Benefits

• Free Meals
• Free Lodging
• Paid, on-the-job training
• Tuition Discount for your child at camp
• J-1 Exchange Visitor visa sponsorship for international applicants (Must be at least 18 years old)

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: No Education Listed