Summer School Administrative Assistant

WEBSTER GROVES SCHOOL DISTRICT•Webster Groves, MO

5d•$19•Onsite

About The Position

Primary Objective: This position will assist the Summer School Principal and Assistant Principal with the management of the Summer School Office. To provide the necessary clerical responsibilities required for the administration of the school district in order to assure the smooth, efficient operation of the school office. Works to create a welcoming office experience and build positive relationships with all staff, students, parents, and other visitors (Your presence, communication, and welcome will work to serve as a first impression to the many people we serve). Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public Maintains confidentiality when working with private material concerning the District or individuals Maintains files for supervisor(s) and/or department(s) Determines the need of inquiries (mail, email, phone, and office visits) provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party Receives visitors into the school office, ascertains the purpose of the visit, and furnishes the information or directs to proper person Proofreads, edits, and prepares material for printing, approval, and distribution Initiates contact and transacts business with outside agencies and parties Prepares and distributes related reports, and maintains enrollment databases appropriate to the specific area of responsibility Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets Assists with ordering office supplies; assists with inventory of office/department supplies Processes mail, may schedule appointments, and may make arrangements for travel for staff Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications. Will utilize student information system and budget databases. Schedules building tours Maintains student records and attendance Records teachers’ absences and substitute requests Manages maintenance requests and works closely with the building custodial supervisor Maintains supplies and maintenance for computers, copiers, and printers Perform other duties as assigned WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT WGSD District Code of Conduct

Requirements

Proficiency in word processing
Basic spreadsheet skills
Experience with Google Applications
Experience with student information systems
Experience with budget databases

Responsibilities

Assist the Summer School Principal and Assistant Principal with the management of the Summer School Office.
Provide clerical responsibilities required for the administration of the school district.
Create a welcoming office experience and build positive relationships with staff, students, parents, and visitors.
Prepare, compose, transcribe, and type documents, correspondence, reports, newsletters, and schedules.
Maintain confidentiality when working with private material.
Maintain files for supervisor(s) and/or department(s).
Determine the need of inquiries (mail, email, phone, and office visits) and provide information or direction.
Receive visitors into the school office and ascertain the purpose of the visit.
Proofread, edit, and prepare material for printing, approval, and distribution.
Initiate contact and transact business with outside agencies and parties.
Prepare and distribute related reports and maintain enrollment databases.
Develop organized and efficient systems to meet building/department needs, establish and maintain files, and assist in monitoring building/department budgets.
Assist with ordering office supplies and inventory.
Process mail, schedule appointments, and make arrangements for staff travel.
Operate standard office equipment and utilize word processing, spreadsheet skills, and Google Applications.
Utilize student information system and budget databases.
Schedule building tours.
Maintain student records and attendance.
Record teachers’ absences and substitute requests.
Manage maintenance requests and work closely with the building custodial supervisor.
Maintain supplies and maintenance for computers, copiers, and printers.
Perform other duties as assigned