Substitute School Secretary

Cleveland Metropolitan School District

5d•Onsite

About The Position

Supports all functions of the school office including interacting with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve, performs administrative duties to support principal and supervises the maintenance of records and the preparation and issuance of orders, permits, licenses, certificates, requisitions and reports.

Requirements

High School Diploma or GED required
Computer, word processing, and data entry skills, including creating spreadsheets, letters, and reports using programs such as Microsoft Excel, Word, and Microsoft Outlook email
Satisfactory skills assessment profile in keyboarding, word processing (Microsoft Word and Language (Basic Grammar)
Five years secretarial or clerical experience required.

Nice To Haves

Three years of district experience preferred
Additional business or secretarial training preferred
Working knowledge of office automation
Excellent organizational, communication and customer service skills

Responsibilities

Becomes familiar with District initiatives including but not limited to The Cleveland Plan, Academic Achievement Plans, etc.
Meets, greets, and interacts with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve
Upon completion of Districts training, ability to utilize various District software packages (i.e., Microsoft Outlook email, FMS, Sierra, etc)
Answers telephones and relays messages
Assists parents, staff, students, and visitors
Opens and disseminates mail
Address, stuff, and stamp envelopes
Maintains student permanent records, attendance records, and transcripts
Types/word processes and proofs a variety of school related materials
Maintains appropriate files
Operates a variety of office machines
Serves as back up in the absence of other secretary/secretaries
Performs other secretarial-related duties