Substitute, Administrative Assistant

Public School of North Carolina•Charlotte, NC

57d•Onsite

About The Position

The Substitute, Administrative Assistant, under close supervision, performs temporary clerical work with minimal decision-making discretion while the regular administrative assistant is absent. Substitute, Administrative Assistants are temporary staff and are used as needed. Employee performs school-based and/or district-level support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.

Requirements

Knowledge of county and school board policies, procedures, and standards regarding school systems
Knowledge of required records preparation and maintenance
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
Ability to learn and use specialized tools, equipment or software related to business needs
Ability to communicate effectively and employ positive communication skills in all settings/mediums
Ability to maintain confidentiality regarding school system business
Ability to take initiative, work independently, and exercise sound judgement
High School diploma or equivalent required
Possess and maintain a valid Driver's License or ability to provide own transportation
Travel to school district buildings and professional meetings

Nice To Haves

Clerical or administrative office support experience preferred
Equivalent combination of education and experience

Responsibilities

Adhere to all state, federal, and local laws, policies, and procedures
Perform administrative duties and support the assigned administrator or department/school in the absence of the regular administrative assistant
Support stakeholders in person, via phone, and email
Open, sort, and distribute incoming mail
Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
Provide processing and data entry support
Assist with special programs/projects in support of department/school activities as needed
Monitor calendars and schedule meetings between internal and external stakeholders
Prepare agendas, reports, correspondence, and memorandums
Perform related work as assigned or required