Subsidiary Project Administrative Manager

ECS Ltd•Raleigh, NC

About The Position

The Subsidiary Project Administrative Manager is responsible for ensuring that overall administrative goals related to quality and performance are achieved in support of the subsidiary while providing guidance to local offices as needed. Responsibilities for any one particular project may be limited. The goal is to delegate to other staff and step in when and where it is most useful (highest and best value). The Subsidiary Project Administrative Manager supports subsidiary executives with special projects, reporting, and training. The role also acts as a liaison for IT, safety, and recruiting initiatives, ensuring efficient communication between subsidiaries and corporate teams. Temporary coverage for project administrators and coordination of project administrative tasks are part of this role. Present a positive customer and employee service attitude and understanding of ECS Core Values. This role is not intended to serve as a full-time Project Administrator for individual local offices other than the Subsidiary office. Instead, the primary focus is on supporting the subsidiary and local offices in these areas as needed. ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record’s Top 500 Design Firms (April 2025), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.

Requirements

12 years of related experience
High school diploma or GED required. Bachelor of Business or related field is preferred.
PMP - Project Management Professional offered by the Project Management Institute (PMI) or another related certification.
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
Excellent oral & written communication skills
Excellent project management and contract administration skills
Dependable, self-motivated, responsible and detail-oriented
Ability to multi-task and meet deadlines
Proficient with MS Office (Word, Excel, PowerPoint)
Ability to work effectively with clients, peers and supervisors as well as independently. Ability to build a team.
Excellent interpersonal skills
Excellent leadership and decision making skills
Excellent project and contract management skills.
High level understanding of prioritizing and urgency of work in the consulting industry
Strong organizational and problem-solving skills with the ability to manage multiple priorities.
Excellent communication skills to effectively collaborate across different departments.
Ability to work independently while maintaining alignment with corporate and subsidiary objectives.
Availability during core working hours.

Responsibilities

Manage the project administrative functions of the Subsidiary.
Oversee the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
Support, develop, and train junior staff throughout the subsidiary.
Use ECS systems in the management of project resources, project paperwork and documentation, and maintaining project schedules and budgets.
Oversee internal communications with staff members on a variety of projects. Actively mentor junior staff and support the overall development of the team.
Schedule project meetings and provide solutions to administrative and client issues as necessary.
Serve as the central point of contact for client-facing, project-related communication.
Assist junior staff with the resolution of issues.
Oversee project budgets, prepare invoices, and conduct collections efforts. Prepare change orders and invoices.
Prioritize tasks and meet project deadlines.
Manage project budgets for successful profitability.
Host or attend project discussions with clients, follow up on reports to determine if there are questions. Assist junior staff with resolution of issues.
Assist senior staff with staffing decisions.
May manage staff.
Support Subsidiary Executives and Management Group with special projects, reports, meetings, and training.
Attend and participate in monthly management group meetings.
Other duties as assigned.