Submittal Specialist

A2H•Memphis, TN

11d•Hybrid

About The Position

A2H is a collaborative planning and design firm of engineers, architects, landscape architects, interior designers, planners, and land surveyors founded in 1986. Our firm provides a diverse range of consulting services for both public and private clients, with over 10,000 completed projects spanning 48 states and offices located across Tennessee and Mississippi. Our portfolio includes projects from a wide range of markets, including: Civic, Commercial, Education, Healthcare, Hospitality, Industrial, Infrastructure, Logistics, Placemaking, Recreation, and Transportation. We are guided by the fact that intentional, purposeful design has the power to enhance the world around us. The team at A2H buys into our mission statement: Creating an Enhanced Quality of Life for our Clients and Community. Our mission guides everything we do: from the projects we undertake to the people we hire. A2H is currently seeking an Submittal Specialist, capable of working independently, and under the general direction of the Director of Project Management. This candidate will be based in our Memphis office .

Requirements

Bachelor’s degree from an accredited four-year college or university preferred but not required.
1-2 years' experience in Architectural/Engineering/Planning/Construction office preferred.
Strong organizational and time management skills with the ability to manage multiple projects.
Excellent attention to detail and accuracy in documentation and tracking.
Strong written and verbal communication skills, with the ability to coordinate effectively between internal teams and external partners.
Ability to prioritize tasks and proactively follow up to meet deadlines.
Proficiency in software platforms such as Procore, PlanGrid, Bluebeam, Microsoft Excel, Microsoft Outlook and Microsoft Word
Familiarity with construction documents, submittal processes, or A/E industry flows.

Responsibilities

Receive and verify that submittals have been reviewed and approved by the contractor prior to internal distribution
Log all submittals into the project tracking system with accurate and up-to-date information
Distribute submittals to the appropriate internal disciplines (civil, architectural, structural, MEP, etc.) for review
Monitor submittal review timelines and make certain of adherence to established review periods
Proactively follow up with reviewers as deadlines approach to ensure timely completion
Track status of all submittals across multiple active projects simultaneously
Compile reviewed submittals and verify all comments are properly documented
Log completed submittals and return them to the contractor in a timely manner
Maintain organized and accurate project records and documentation
Utilize project management and documentation software to track, manage, and communicate submittal status