Subcontracts Compliance Specialist
About The Position
The Subcontract Compliance Specialist is critical to support organizational compliance and ensure that subcontract records align with company policies and regulatory requirements. The ideal candidate shall demonstrate integrity, accountability and responsiveness with a strong emphasis on accuracy, thoroughness and meticulous attention to detail. Come join our ‘Ohana! Honu Services located in Kailua, Hawaii was founded on a simple principle: With the right support you can build anything. Our mission is to empower clients and optimize client potential through cost effective and exceptional operational support. We provide small businesses within the government contracting industry with specialized operational support services found at major corporations. Our talented and dedicated team has years of experience in taking small businesses to the next level. We are certified in ISO 9001, 20000-1, and 27001 standards to ensure the quality and consistency of our services are best in class. Visit Honu Services for more information. The Subcontract Compliance Specialist is responsible for ensuring that subcontract records are accurately maintained in full compliance with regulatory requirements and remain audit-ready at all times. Must possess the ability to communicate clearly and professionally, both in writing and verbally, with internal team members as well as external vendors. Able to utilize enterprise resource planning, word processing and spreadsheet software to ensure accurate and organized subcontract records. Opportunities exist for advancement and expanded responsibilities over time.
Requirements
- Bachelor’s degree in Business Administration, Supply Chain Management, Law / Legal Studies, Acquisition / Contract Management or a related field.
- 0 – 2 years of relevant experience in administration or compliance oversight, with preference for experience in a federal contracting environment.
- Excellent written and verbal communication abilities.
Nice To Haves
- Familiarity with various contract types and associated compliance requirements, including FAR and DFARS regulations and data security standards.
- Experienced in using SAM.gov website, SharePoint, Excel and Deltek Costpoint.
Responsibilities
- Maintain detailed subcontract files and documentation to ensure audit readiness.
- Coordinate with vendors to collect representations and certifications, certificates of insurance and other relevant documentation.
- Collaborate with the Subcontracts Administrator to support accurate recordkeeping and documentation management.
- Ensure all files are named according to the prescribed conventions and maintain comprehensive subcontract documentation.
- Process purchase / change orders in accordance with subcontract awards / modifications.
- Assist in maintaining the Master Subcontracts List.
- Enter, update and maintain subcontract records in the Deltek Costpoint subcontracts module.
- Monitor and ensure that all subcontract reporting requirements are completed accurately and on time.
- Other duties as assigned.
Benefits
- 100% employee paid Medical, Dental, and Vision insurance
- 401(k) Retirement Plan with Company Match and Roth IRA option
- Employer Paid Life Insurance and AD&D, Short-Term and Long-Term Disability
- Flexible Spending Accounts
- Professional Development Opportunities
- Paid Time Off and Holidays
- Various Employee Perks and Discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
