Studio Coordinator

7 Layer Studio•South Orange, NJ

2d•$40,000 - $40,000•Onsite

About The Position

7 Layer Studio is a creative agency delivering strategy and design for ambitious brands. We are woman-owned and operated, New Jersey–based, and collaborative by nature. We are people and culture first, powered by passion and positivity, and believe great work comes from clear communication, strong systems, and mutual respect. We’re looking for a part-time Studio Coordinator to support the day-to-day flow of projects. This role is ideal for someone who thrives on structure, enjoys keeping things moving, and loves to look at the big picture, while also being deep in the details in a creative studio environment. You’ll work closely with the Creative Director and Lead Designer to ensure projects are organized, timelines are working, and communication is clear both internally and with clients. As a small studio, this role also requires a willingness to wear multiple hats and jump in where needed to support both the team and the day-to-day functioning of the studio. This is an in-person role, with light availability on remote days as needed for continuity. This is an ongoing part-time role for someone who enjoys being deeply involved in how a studio runs day to day. You’ll play a key role in keeping projects on track, supporting the team, and creating a calm, organized working environment. As a small studio, this role has room to flex based on the strengths and interests of the person we hire. While the core responsibilities outlined above will remain consistent, there may be opportunities over time to take on additional areas such as social media, writing, bookkeeping, PR, or other studio needs depending on experience, interest, and capacity.

Requirements

You have 2–5 years of experience in a creative agency, design studio, or similar environment in an administrative or project coordinator role
You’re highly organized, proactive, and detail-oriented
You communicate clearly, confidently, and professionally
You’re comfortable leading meetings and managing conversations with clients and teammates
You can juggle multiple timelines and priorities without losing sight of the details
You’re familiar with project management tools like Teamwork
You take pride in keeping a shared workspace organized, stocked, and running smoothly

Responsibilities

Manage projects in Google Drive and Teamwork, including project set-up, continuous overseeing of tasks, timelines, milestones, and project wrap-up and archiving.
Track deadlines, deliverables, feedback, and dependencies across active projects
Keep project plans accurate and up to date
Flag risks, bottlenecks, or timeline issues early
Help track billable staff hours
Lead internal project meetings and check-ins
Support project point person in preparing for client meetings and being the key point of contact for logistics, timelines, and next steps
Coordinate schedules, reviews, and project touchpoints internally and with clients
As needed, support Creative Director with inbox and calendar management
Be the primary point of contact for clients
Coordinate with freelancers or vendors when needed
Maintain shared folders, documentation, and file organization
Support client onboarding and offboarding tasks