Student Summer HR Office Assistant

St. Olaf College • Northfield, MN

1d • $12 - $13 • Onsite

About The Position

As a Human Resource Student Office Assistant, you will be an integral part of our Human Resources team. Your primary responsibilities will involve greeting and assisting guests, managing various administrative tasks, and supporting the HR department with multiple projects. This role requires strong communication skills, the ability to handle multiple tasks simultaneously, and a proactive approach to problem-solving.

Requirements

• Communication: Effectively interact with guests in person and over the phone, providing clear and professional assistance.
• Organization: Manage and prioritize tasks efficiently, maintaining a well-organized office environment.
• Problem-Solving: Approach challenges with innovative solutions and a positive attitude.
• Attention to Detail: Ensure accuracy in data entry, documentation, and other administrative tasks.
• Project Coordination: Assist in managing and completing multiple projects, meeting deadlines as required.
• Responsibility: Take ownership, manage and prioritize assigned tasks with minimal supervision.
• Confidentiality: Ability to handle sensitive information while protecting the privacy of students, faculty and staff of The College.
• Has completed or has the ability to complete (within the first week of employment) assigned FERPA training and adhere to FERPA guidelines.

Nice To Haves

• Communication Skills: Strong ability to communicate clearly and professionally both verbally and in writing.
• Organizational Skills: Ability to manage multiple tasks and projects simultaneously.
• Problem-Solving: Demonstrated ability to think critically and resolve issues effectively.
• Technical Skills: Proficiency or willingness to learn Microsoft Office Suite and Google Suite products.
• Autonomy: Capacity to work independently with minimal supervision and adapt to changing priorities.

Responsibilities

• Guest Relations: Greet and assist guests in person and via phone, providing information and directing them to appropriate departments or staff when needed.
• Administrative Support: Handle various administrative tasks including data entry, scheduling appointments using Google Calendar, and managing correspondence.
• Project Management: Support the HR department with ongoing and special projects, ensuring timely completion and effective coordination. Examples may include: Assisting staff, faculty and students with completing the Form I-9, verifying accuracy and completeness. Supporting HR staff with various audits as assigned. Ordering flowers for qualified employee life events. Scanning confidential employee documents. Retrieving required information out of various HR systems as needed. Monitoring department email aliases and AskHR tickets to efficiently respond to inquiries.
• Problem-Solving: Address and resolve inquiries or issues, utilizing creative thinking to find solutions and streamline processes.
• Information Management: Assist with maintaining and updating departmental records, documentation, and systems.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed