Student Organization Assistant

Chapman University Careers•Irvine, CA

About The Position

Provide general admin/office support.In support of the Student Affairs Learning Outcomes, Student Organization Assistant assists recognized student-led organizations in their efforts to engage students in a variety of activities based in several categories including: Academic and Professional; Civic Engagement; Diversity and Cultural; Honor Societies; Leisure and Special Interest; Performance and Arts; Recreational, Fitness, and Wellness; and Religious and Spiritual. Along with professional staff and in collaboration with the entire Student Organizations team, the Student Organization Assistants are responsible for supporting organizations within a specified category and facilitating the quality, frequency, and sustainability of student-led organizations. All Student Organization Assistants are members of the Department of Student Engagement and the Division of Student Affairs.

Requirements

Experience as member of a campus club or organization
Demonstrated effective written and oral communication skills
Ability to experience initiative and work independently
Strong interpersonal and customer service skills
Ability to use standard office equipment including computer, copier, telephones
Minimum of a 2.5 GPA
Federal Work Study award

Responsibilities

Assist 15-50 clubs within a specified category, addressing needs specific to their club’s purpose and structure
Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence
Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed)
Prepare agendas for and facilitate President’s Meetings once a month
Promote the use of and oversee Panther Connect portals, ensuring that organizations have an updated profile
Maintain an accurate and updated record of club/organization status and contact information
Assist clubs within a specified category in re-recognition process each semester
Check and process Panther Connect forms as needed
Advise and support clubs and organizations in planning events
Assist student organizations in upholding all University policies regarding event planning
Check 25Live and approve or deny student organization room scheduling requests within a specified category
Assist Lead SOA with planning and implementing the Student Involvement Fair in Fall and Spring semesters
Advise and support clubs and organizations in recruiting members
Assist in coordination of any student organization award/recognition efforts
Act as primary liaison between Department of Student Engagement and student organizations
Assist in Department of Student Engagement department-wide events
Assist in other duties as assigned