Student Financial Assistant

Chapman University Careers•Irvine, CA

11d

About The Position

Respond to emails on behalf of Schmid College, respond to requests for information and assistance, refer individuals to appropriate university offices as needed. Interact with staff, students, faculty, vendors, and visitors to facilitate communication and information exchange to and from the Dean’s Office Assist with financial and purchasing activities including submitting purchase requisitions, Non-PO payment requests, expense reimbursements, processing invoices for payment, and receiving. Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid Track office supply inventory and submit orders Create and maintain spreadsheets, input and analyze data, and research information as requested. Research invoices, payments, and purchase orders as requested Assist with planning and executing college events as needed, such as tracking RSVPs, logistics, event set-up and take-down Day-to-day office tasks including organizing hard copy files, photocopying, campus errands, and other duties as assigned. Maintain professionalism and confidentiality regarding various office activities Organize supply room and assist with regular day-to-day activities and other special requests. Organize the mailroom and assign mailbox labels annually each summer

Requirements

Strong attention to detail
Ability to use tact and diplomacy to maintain a high level of confidentiality
Professional email etiquette and writing skills
Office appropriate dress code
Good communication and interpersonal skills with the ability to interact with diverse individuals and groups at all levels including peers, staff, faculty, vendors and visitors
Detail oriented and organizational skills with ability to maintain spreadsheets, file, and record data
Experience with Microsoft Office Suite including Outlook, Word, and Excel along with Google Office Suite
Ability to learn how to use Peoplesoft and Concur systems
Ability to use standard office equipment, including multi-line phone system, copier, fax, computer
Able to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions
Strong commitment to customer service and teamwork

Responsibilities

Assist with financial and purchasing activities including submitting purchase requisitions, Non-PO payment requests, expense reimbursements, processing invoices for payment, and receiving.
Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid
Track office supply inventory and submit orders
Create and maintain spreadsheets, input and analyze data, and research information as requested.
Research invoices, payments, and purchase orders as requested
Assist with planning and executing college events as needed, such as tracking RSVPs, logistics, event set-up and take-down
Day-to-day office tasks including organizing hard copy files, photocopying, campus errands, and other duties as assigned.
Maintain professionalism and confidentiality regarding various office activities
Organize supply room and assist with regular day-to-day activities and other special requests.
Organize the mailroom and assign mailbox labels annually each summer