Student - Summer Student Event Associate

Ursinus College•Collegeville, PA

14h•$17 - $17•Onsite

About The Position

The Student Event Associate (SEA) position reports to the office of protocol & special events. The office of protocol & special events manages programs, events, and initiatives that involve external guests, community members, and the campus community. A SEA will provide ongoing support to the college throughout the summer, working all-around campus to provide hospitality, support, and services for institutional events and programs. In addition, this role will include office shifts and on-call assistance. This is a part-time position and will not exceed 25 hours per week. Evening and weekend hours are required. We are looking to fill three vacancies for this position.

Requirements

Be in good academic and disciplinary standing
Have completed at least 24 course credits with a minimum 2.5 cumulative GPA
Abide by policies and expectations set forth in the Student Handbook
Serve as a role model and visible presence on campus
Be detail-oriented, punctual, highly organized, and possess good communication skills.
Provide quality customer service to individuals from diverse backgrounds and effectively deal with people in difficult situations.
Ability to work independently and multi-task
Remain calm in stressful situations
Strong work ethic and commitment to job responsibilities, and the ability to type accurately and quickly on a computer.
Note - The following items may impact eligibility: Vacation plans Outside employment/research schedules

Nice To Haves

Previous campus employment experience and/or three or more months’ hotel/hospitality/customer service/events experience preferred.
Demonstrated leadership experience (volunteer experiences or employment experiences).
Experience with Microsoft Office suite preferred.

Responsibilities

Serve as a campus and community leader and provide helpful, friendly assistance in a professional manner.
Communicate policies and community standards to Ursinus students and guests.
Maintain positive working relationships, as well as communicate efficiently and effectively with college faculty, staff, and community partners.
Conduct administrative tasks for protocol & special events.
Participate in mandatory summer staff orientation in June.
Attend staff meetings and supervision meetings as needed.
Assist on-call protocol staff member with responding to afterhours calls and urgent work orders
Work scheduled hours, approximately 15 – 25 hours per week. Combination of office hours (M-F between 9 a.m. – 4 p.m.), designated campus events, and on-call assistance (nights and weekends).
Prepare academic buildings and residence halls for summer residential programs and provide follow-up at the conclusion of events. Sort keys; inspect buildings and classrooms; and assist with classroom technology usage.
Provide on-site event support for campus events, including summer residential move-ins and related events; Movies on the Lawn; and camps.
Provide support (weekdays 5 p.m. – midnight and weekends 12 p.m. – midnight) to on-call protocol staff member On-call days will be scheduled in advance On-call requests will be filtered from the on-call professional staff member on a by-need basis Student Event Assistant is expected to remain within 15 minutes of campus during on-call shift See terms & compensation for on-call pay structure
Assist the Protocol & Special Events staff in the office. Track and manage inventory Event research Update website and social media Assist with office initiatives and tasks as needed
Commit to staff summer programs on specific dates in 2026 listed in terms of employment section.

Benefits

Each student receives $17 per hour, paid out bi-weekly over 10 weeks
On-call shifts will be given base pay
1. 3 hours per weeknight on-call shift
2. 6 hours per weekend on-call shift
Additional pay starting at 1 hour if on-call assistance is required
On-campus housing provided for 10 weeks beginning June 1 and concluding on August 15.
Housing assignments TBA
(2) Ursinus staff shirts and one nametag will be provided
Access to summer meal plan or equivalent Bear Bucks, details will be finalized by May
Successful applicants will complete necessary PA and federal clearances to work with minors. This requirement will be organized and paid by employer.