Student Employment Advisor

Details•San Diego, CA

2d•$23 - $27

About The Position

Assist the Student Employment Coordinator in the overall administration of the Federal WorkStudy Program; Initial contact person for the development of off-campus jobs, as well as liaison between employers and students. Participate in processing of Financial Aid which includes form review, need analysis, and data load

Requirements

High School Diploma or equivalent
Good Customer Service
Organizational skills
Written and verbal skills
Phone skills and Detail Oriented
Ability to work with constant interruptions
Ability to relate to a variety of people on the phone and in person
Good interpersonal skills
Word processing and data entry experience
Knowledge of Federal regulations governing all Federal Assistance programs
Knowledge of USD assistance programs
Knowledge of Federal Methodology
Knowledge of Federal regulations governing student employment
Knowledge of USD Financial Aid Office policies and procedures
Experience with mainframe computer system
Use discretion with regard to sensitive information

Nice To Haves

B.A. preferred but not required
Prefer experience working with college-aged students and financial aid

Responsibilities

Organizes and manages Federal Work-Study (FWS) hiring process
Updates annual budget memos and Google forms for FWS Supervisors
Updates online FWS Job Board
Processes onboarding through Workday for students working through FWS
Includes initiating background checks, email correspondence, I-9 communications
Plans and coordinates FWS Job Fair
Plans and coordinates FWS Supervisor Workshop
Updates presentation slides and relevant handouts annually
Serves as co-presenter with Student Employment Coordinator
Tracks earnings of students in FWS program
Supervises Student Assistants
Participates in interviewing, hiring, and training of new student assistants
Delegates projects as necessary
Assists with processing and awarding of financial aid awards for Intersession and Summer
Assists with updating summer and intersession budgets, airfares for study abroad
Assists with updating and revamping the eForm applications
Advises students, parents, and departmental supervisors/budget managers regarding FWS and financial aid procedures and policies
Participates in Banner Dataload of Institutional Student Information Records (ISIRs) averaging 4 hours/week (peak period: Feb – Sept)
Manages the operation of JLD Program
Updates Job Advertisement Packet Google Form
Enters Job Information into Microsoft Access to generate referrals for interested student applicants
Creates Job Postings with information received from employers
Updates Student Employment Page on MySanDiego Portal
Participates in FWS form and document updating
Updates Guide for USD Student Employees and Guide for Supervisors of USD Students Employed Under the Federal Work-Study Program annually
Assists in updating eForms, including: FWS Appeal Form, FWS Acknowledgement and Background Check Form, Intersession Supplemental Application, Intersession FWS Application, Summer Supplemental Application, Summer CWO Application, Job Location and Development Job Request Form
Generates Salesforce Reports for Office of Financial Aid / Student Employment Center processes
Participates in Form Review and Need Analysis
Reviews forms submitted as part of financial aid need analysis process
Using USD and Federal Guidelines, applies need analysis to verify student financial aid info
Manages Social Media Presence and webpages for the Student Employment Center
Updates Student Employment web pages via Cascade
Serves as backup for additional web pages on USD Financial Aid Webpage
Assists with annual reconciliation of FWS program
Attends webinars and workshops