Student Advisor, Senior

Vanderbilt University • Nashville, TN

5d

About The Position

The Student Advisor, Senior, serves as an administrative contributor for critical academic operations in the Office of Academic Services. They serve as primary support for A&S transfer students and students with defined academic policy support (return from leave of absence, mid-term deficiencies). This person will provide administrative effort for transfer processes and students in academic distress; in some cases, the Senior Advisor will be the academic advisor for students, supporting credit processing, major exploration and declaring a major. The position reports functionally and organizationally to the Program Manager, Advising in the Office of Academic Services.

Requirements

• A Master’s degree and at least 3 years of experience in student advising, career counseling, human resources, or an equivalent setting— or Bachelor’s degree in any subject and at least 5 years of experience in student advising or support services, including counseling, educational programming, working with faculty and employers, and administrative responsibilities is necessary.
• Ability to communicate effectively, both orally and in writing is necessary.
• Ability to use independent judgment and to manage and impart confidential information is necessary.
• Ability to analyze and solve problems is necessary.
• Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements is necessary.
• Ability to evaluate student transcripts and/or records is necessary.
• Records maintenance skills is necessary.
• Understanding of Student Information Privacy Laws and Ethics including FERPA is necessary
• Ability to maintain calendars and schedule appointments is necessary.

Nice To Haves

• Past experience collaborating and working alongside faculty leadership is preferred.
• Past experience with data management and analysis is preferred.
• Ability to gather data, compile information, and prepare reports is preferred.
• Knowledge of student success and retention issues is preferred.

Responsibilities

• Serve as primary advisor for all external undergraduate transfers (EUTS), supporting initial entry to major declaration
• Provides clear information about pre-major requirements, including A&S core liberal arts curriculum.
• Support students returning from a leave absence, including regular meetings and check-ins to support positive academic progress.
• Provides strategic individual and group advising.
• Tracks students' progress to ensure they are meeting key benchmarking dates.
• Accurately documents academic recommendations and individual discussions with student.
• Participates in professional development activities to remain competent and informed of the most effective advising techniques and theories.
• Collaborates with other advisers to create, maintain, and improve online orientation materials for students using the Brightspace Learning Management System.
• Develop comprehensive advising process for transfer students, ensuring they possess essential institutional knowledge, understand academic advising core competencies and guide professional growth.
• Develop educational materials and processes to support EUT matriculation, external credit review and enrollment in general education courses
• Collaborate with campus partners, including the academic schools and colleges, Student Affairs and Vice Provost for Undergraduate Education staff
• Support advising and operational efforts related to intra-university transfers (IUTs), including assigning advisors, communication strategies and general education advising.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level