Student Administrative Assistant Career Services (FWS)

Oklahoma City Community College•Oklahoma City, OK

69d•$10•Onsite

About The Position

The Student Administrative Assistant Career Services will provide essential administrative support to the Career Success and Workforce Development department, ensuring efficient daily operations. This role is ideal for students seeking hands-on experience in office administration, plus offers a valuable opportunity to develop administrative skills and gain insight into career services operations within a higher education setting.

Requirements

Current OCCC student with a Federal Work Study award
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and communication skills
Professional demeanor
Punctual
Reliable
Ability to maintain confidentiality.

Nice To Haves

None

Responsibilities

Greet visitors, answer incoming calls, and direct inquiries to the director or other appropriate OCCC staff.
Set and manage appointments for the Director, including scheduling meetings and sending reminders. Prepare appropriate materials for meetings.
Create and maintain spreadsheets, organize digital and physical files, and assist in preparing and creating reports and presentations.
Draft correspondence for the director and assist with email communications.
Aid in research, planning and executing career fairs, workshops, Lunch & Learns and other departmental events.
Perform tasks such as photocopying, scanning, and maintaining office supplies inventory.
Assist with special projects and tasks as assigned to support the Director and department goals.
Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.