Student Accounts Receivable Specialist/Cashier

West Virginia School Of Osteopathic Medicine • Lewisburg, WV

405d • $34,125 - $36,400

About The Position

The Student Accounts Receivable Specialist/Cashier at the West Virginia School of Osteopathic Medicine is responsible for managing accounting functions related to student accounts, including cash handling, loan servicing, and compliance with financial regulations. This full-time position requires strong analytical skills and the ability to work independently while maintaining confidentiality. The role involves assisting with the institutional cashiering function, managing campus-based student loan accounts, and providing administrative support for budgeting and auditing processes.

Requirements

• Bachelor's Degree in Finance, Accounting, or related field.
• Up to one year of administrative support/office management experience.
• Up to one year of computer software experience, including MS Office Suite and databases.
• Up to one year of related accounting and finance experience.

Nice To Haves

• Strong interpersonal skills with the ability to maintain a professional demeanor in any communication capacity (written or verbal).
• Demonstrated ability to handle cash and manage transitions within the ERP system (OASIS).
• Ability to learn Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) guidelines as well as Generally Accepted Accounting Principles and theories as required for the position.
• Demonstrated ability to use Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Analytical ability to understand, interpret, and apply WVSOM affiliate organizations, State, and Federal policies, procedures, and guidelines.
• Ability to quickly learn and understand WVSOM's ERP systems.
• Ability to analyze, draw logical conclusions, organize information, perform financial calculations, and prepare financial reports.
• Demonstrated ability to work independently, professionally, and maintain confidentiality of highly sensitive information.
• Demonstrated ability to coordinate and prioritize many different tasks, set deadlines, and complete tasks in a timely manner.
• Strong attention to detail and accuracy.
• Ability to communicate with tact and diplomacy to internal and external customers/contacts.

Responsibilities

• Collect money and prepare receipts, balance and verify daily funds collected, assist with invoicing of outside entities as needed, process daily deposit information, and assist with student registration periods including database entries and tuition and fee reconciliation.
• Process interest allocation information from the Higher Education Policy Commission (HEPC) on interest earned on accounts each month.
• Compute collected consumer sales tax information and prepare sales tax coupon to remit needed consumer sales tax to the State Tax Department.
• Maintain student loan accounts with WVSOM through a third-party loan servicer.
• Communicate with students and alumni answering questions and processing paperwork regarding campus-based loans, including assisting with loan forgiveness, forbearances, and deferments.
• Serve as the liaison with alumni and the third-party loan servicer regarding student and alumni accounts.
• Generate master promissory notes with the third-party loan servicer for students receiving campus-based loans for completion prior to disbursement.
• Generate exit interviews for students receiving campus-based loans prior to graduation.
• Process and submit Loan Verification Certificates (LVC) for students requesting loan consolidations and maintain accurate records of these verifications.
• Maintain accurate filing and documentation of campus-based student loans.
• Process refunds for credit balances, suspense payments, paid-in-full letters for loan borrowers in conjunction with the third-party loan servicer.
• Process Perkins Loan assignments to the federal government after due diligence has been met for loan borrowers who have outstanding balances on their account.
• Work with borrowers who are in default with their student loans to assist with maintaining a low default rate for campus-based loans.
• Prepare a monthly reconciliation for campus-based loan deposits into the appropriate account(s).
• Report information regarding loan advances to students after each registration period.
• Reconcile total Perkins, West Virginia Medical Education, and Primary Care Loans awarded for each graduating class.
• Complete any consumer dispute paperwork regarding disputes on student loan accounts that have negative credit reports.
• Receive transactions for campus events and enter data within WVOasis; code transactions and forward to Accounting for Banner entry; notify the Assistant Director of Food Services and Secretary to mark the event as paid in the appropriate systems.
• Assist with grant related accounting tasks as needed.
• Assist with general accounting or other related duties as assigned or directed.

Benefits

• Base salary of $34,125 ($17.50/hour) commensurate with education and experience.
• Full-time, non-classified position with non-exempt status from FLSA regulations concerning overtime.
• Essential position during institutional emergencies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree