Strategic Executive Assistant-OPA

Algiers Charter•New Orleans, LA

3d•Onsite

About The Position

The Strategic Executive Assistant serves as the primary point of contact and trusted strategic partner to the Chief Executive Officer of Algiers Charter. This role manages the business of the CEO by protecting executive time, anticipating needs, and ensuring focus on high‑priority strategic initiatives. The ideal candidate is a highly organized, proactive professional who functions as a gatekeeper, project manager, and organizational systems builder, while maintaining an efficient infrastructure that supports executive effectiveness and the organization’s mission.

Requirements

Bachelor’s Degree (Business Administration, Public Administration, Education, Communications, or related field).
5+ years supporting C-suite executives, preferably within an educational, non-profit, or public sector environment.
Technical Savvy: Expert-level proficiency in Google Workspace/Microsoft 365 and project management tools (e.g., Asana, Monday.com).
Discretion: Proven ability to handle confidential information with absolute integrity.
Communication: Exceptional writing and visual design skills (for presentations and Board communications).
Anticipation: A "forward-leaning" mindset—the ability to anticipate the CEO’s needs before they are voiced.
Executive‑level written and verbal communication
Strategic thinking and anticipation
High integrity, discretion, and confidentiality
Relationship management and collaboration
Strong organizational and prioritization skills
Accountability and follow‑through
Advanced proficiency in Google Workspace, Microsoft 365, and project management tools (e.g., Asana, Monday.com)
Exceptional attention to detail and time management
Commitment to equity and student‑centered outcomes

Nice To Haves

Master’s Degree (MBA, MPA, or M.Ed. in Leadership).
PMP (Project Management Professional)
CAP (Certified Administrative Professional)

Responsibilities

Manage the CEO’s complex calendar with a high degree of discernment, prioritizing internal and external requests in alignment with organizational goals.
Act as a "gatekeeper" to ensure the CEO’s time is protected for deep work and strategic planning.
Proactively identify and resolve scheduling conflicts before they arise.
Coordinate all Board of Trustees meetings, including logistics, public notice compliance, and material distribution.
Design and assemble high-quality Board presentations, reports, and briefing binders.
Record and distribute meeting minutes, tracking all follow-up items and Board-level deliverables.
Design, implement, and maintain a sophisticated filing system (digital and physical) to ensure critical documents are easily accessible.
Manage the flow of information to and from the CEO’s office, ensuring timely responses to stakeholders.
Prepare meeting agendas and ensure the CEO is fully briefed and has all necessary materials 24–48 hours before any engagement.
Track CEO Deliverables: Maintain a high-level "priority dashboard" to monitor deadlines, project milestones, and the CEO’s personal "to-do" list.
Cross-Departmental Coordination: Serve as a bridge between the CEO and department heads (Finance, Academics, and Operations) to ensure collaborative projects stay on track.
Strategic Initiatives: Assist in the execution of special projects and system-wide initiatives, conducting research and providing administrative backbone to new ventures.
Performs other duties as assigned that are consistent with the scope, responsibility, and level of this position.