Strategic Events Manager

St. Joseph's Healthcare System•Paterson, NJ

58d

About The Position

The Manager, Strategic Events, advances fundraising by managing four key signature events for the St. Joseph's Health Foundation, including the Foundation Gala, Foundation Golf Classic, SAX 4 MILER, and Fashion with Compassion, the marquis fundraising event for St. Joseph's Children's Hospital, and all other third-party events. This position is integral in advancing the financial success of the Foundation's annual fundraising goals, with the intent to cultivate new donors and create a solid pipeline of donor revenue growing 3% per annum. St. Joseph's Health is recognized for the expertise and compassion of its highly skilled and responsive staff. The combined efforts of the organization's outstanding physicians, superb nurses, and dedicated clinical and professional staff have made us one of the most highly respected healthcare organizations in the state, the largest employer in Passaic County, and one of the nation's "100 Best Places to Work in Health Care".

Requirements

Bachelor's Degree
3-5 years of fundraising event management experience
Excellent written and verbal communication skills
Superior organizational skills, accuracy and precision in handling details
Computer proficiency with Microsoft Office and a database management system, such as Raiser's Edge
Flexibility to participate in evening/weekend events and to travel, as needed
The position requires the ability to create event concepts and supporting materials including branding, website details, sponsorship levels and benefits, donor correspondence and executive reports.
Strong communication skills and relationship building is required.

Responsibilities

Identify, negotiate, and manage contracts with venues and vendors, overseeing 8-15 vendors per major event to ensure seamless execution and adherence to budget, timelines, and quality standards.
Oversee all event contracts from initiation and approval to payment, including initiating contract approvals in the SJH Meditract system, processing check requests, and managing the payment schedule for multi-year expenses exceeding $760,000 annually.
Manage event expenses by tracking and managing the costs related to each event, monitoring event budgets and identifying cost-saving opportunities to ensure maximum ROI is achieved.
Create event income report and manage Raiser's Edge donor database and event module to track donor engagement, event income, and event guest lists.
Coordinate and manage all event committees, including preparing agendas, scheduling meetings, and handling all communication with the event committee to guarantee continuous contact and issue resolution throughout the planning process.
Design and oversee the development of all event websites, collaborating with an outside web developer to implement user-friendly and functional website for event information and ticket and sponsorship sales.
Collaborate with the organization's PR team to strategically promote events and ensure effective rollout of event with media coverage.
Design event branding and work closely with the Special Events Coordinator to design and produce all event signage, materials, and promotional assets.
Manage event logistics before, during and after the event, coordinating with vendors, the venue, volunteers, and staff to guarantee seamless execution and a smooth event experience for all guests.
Manage the communication calendar utilizing digital marketing strategies to promote each event, collaborating with the Special Events Coordinator to manage content ideas and execution.
Directly manage the Special Events Coordinator, providing direction and support in the planning and coordination of all job responsibilities.
Supports the Director, Strategic Events, in their goal to raise $1.9 million in gross revenue annually for the St. Joseph's Health System.