Store Operations Administrator

Bristol Farms•Los Angeles, CA

About The Position

The Store Operations Administrator supports the general administration and coordination of assigned areas within Store Operations. This includes timekeeping maintenance, payroll support, auditing, and new hire support; scheduling interviews, ordering uniforms, and completing required paperwork. Additionally, he/she is responsible for reconciling daily sales with cash and other media collected; posts department invoices; orders office supplies; maintains paper and electronic files. The Store Operations Administrator will have the necessary confidence, commitment, and motivation to move his or her self towards success. Key personality traits & skills needed to accomplish this are: patience, even tempered, observant, perceptive, supportive, decisive, flexible, analytical, and consistent, and an encourager and teacher. He or she must be self-motivated, have strong leadership skills, good listening skills, extraordinary customer service skills, applied empathy, and possess a strong sense of urgency in all duties performed.

Requirements

High School diploma or GED; or three to six months related experience and/or training; or equivalent combination of education and experience.
Ability to read, analyze, and interpret documents such as, operating instructions, technical procedures, governmental regulations or procedure manual.
Ability to write routine reports and correspondence.
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to apply common sense, understanding to carry out instructions furnished in written, oral, or diagram form.

Responsibilities

In coordination with the Store Operations Management team, schedule interviews and pre-screens prospective applicants.
Supports all administrative aspects of employee record keeping; completes and posts schedules, payroll, and timekeeping maintenance.
Point person for store employees in need of administrative assistance including, but not limited to: benefits information, leave of absence, and sick and vacation requests.
Is knowledgeable regarding Company personnel policies and procedures, and report inconsistencies and concerns to the Store Director and to the Store Operations Management team.
Achieves objectives including, but not limited to, compliance issues, periodic audits and other administrative needs.
Takes the lead and follows through with Help Desk requests.
Responsible for store uniform and PPE ordering.
Reviews Gleason Audits with Department Managers.
Posts weekly bulletins.
Responsible for accurate cash management.
Makes change, cashes checks, & issues cash banks to Front-end staff.
Analyzes and organizes office operations and procedures such as flow of correspondence, filing, requisition of supplies, and other clerical services.
Assists Store Management Team by answering phones and coordinating/communicating necessary follow-through.
Process new employee on-boarding paperwork
Oversees Cashier on-boarding