State Payroll Specialist 1

State of Ohio • Columbus, OH

5d

About The Position

What You'll Do\: Assists the DAS State Human Resources Division in managing computer programs, & computer data used in processing payroll, deductions, W-2 forms, reports, & other pay-roll sub-systems: Utilizing Ohio Administrative Knowledge System (OAKS), running on PeopleSoft, Enterprise Resource Planning (ERP), Human Capital Management (HCM) module & Kronos time-keeping system: Acts as liaison to OAKS for SHRD Office of Payroll Administration Provides functional advice & guidance in coordinating & maintaining the OAKS HCM/Payroll System & Kronos (e.g., Payroll, Time & Labor) in processing payrolls from assigned agencies, institutions, boards, & commissions Monitors, reviews, & assists agencies in processing employee wages, deductions, taxes, & attachments Ensures accuracy & conformity with laws, administrative code, union contracts, policies, rules, & guidelines Coordinates with agencies to resolve any problems or questions concerning payrolls Resolves payroll errors & exceptions Finalizes agency payrolls Responds to payroll emergencies which may require standby, overtime or call back May be required to operate motor vehicle for travel to other locations within the state to resolve payroll issues. Serves as SHRD contact for agency personnel who have employees who have been paid incorrectly: Generates & coordinates issuance of off-cycle checks Responds to questions about processing requests Coordinates recovery of direct deposits Submits reversals to financial institutions upon agency request Monitors returns initiated by receiving bank Maintains supporting documentation Reverses incorrect payroll warrants Re-issues payroll warrants & advices Issues refunds Ensures proper calculation of attachments & deductions Researches & identifies system inefficiencies &/or defects Initiates Change Request (CR) documentation as needed Escalates issues with management for resolution. Provides payroll support as assigned: Monitors batch schedules & jobs used in processing payrolls, deductions, & earnings records Tests simple to moderate modifications to OAKS & Kronos to accommodate payroll upgrades, changes in pay-roll/garnishment procedures & newly mandated pay-roll/garnishment requirements Provides input for programming change requests Ensures creation of payroll deduction deposit data, error, reconciliation & payment reports, & data files Ensures preparation of special reports (e.g., quarterly employment reports, annual retirement reports, quarterly workers compensation reports, ad hoc reporting as needed) Maintains proficiency in payroll applications used to support payroll processing by attending mandatory & elective training courses &/or seminars Represents agency in developing &/or making presentations at conferences/meetings. Provides training support for agency personnel: Maintains close contact with assigned agencies to ensure prop-er level of training & knowledge of PeopleSoft HCM & Kronos Meets with agency payroll staff to assist with their training needs Assists state payroll system training team with module courses, seminars, & workshops. What’s in it for you: At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans. Dental, Vision and Basic Life Insurance Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation. Time Away From Work and Work/Life Balance Paid time off, including vacation, personal, and sick leave 11 paid holidays per year Childbirth/Adoption leave Employee Development Funds The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee. Ohio Public Employees Retirement System OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information. Deferred Compensation The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information. Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. About Us: The Ohio Department of Administrative Services (DAS) takes great pride in its work to support the priorities of the DeWine-Tressel administration to ease access for those doing business with the state, secure state data and technology resources, and create efficiencies for our state government partners while keeping costs in check. The State Human Resources Division (SHRD) performs a variety of functions including overall administration of the state's human resources operations for state employees. The division provides services and information to state employees and assists state agencies in conducting their human resource functions. Services are offered in the areas of policy development, opportunity and accessibility, payroll administration, benefits administration, classification and compensation, drug testing, central recruiting, training and development, workforce planning, process improvement and employee records maintenance. The Office of HR Operations serves as the focal point for all enterprise human resources operations, including the administration of payroll, state services, records, and Drug-Free Workplace. This office is also the front-line support for all customers of the OAKS HCM module and provides planning, design and configuration functions for enterprise-facing HR systems. At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Requirements

• 4 courses or 12 mos. trg. or 12 mos. exp. in accounting
• 12 mos. trg. or 12 mos. exp. in payroll processing (e.g., calculating payroll, employee withholdings, deductions, reporting & reconciliation, employer provided benefits, agency payroll charges, accrued leave disability buy-backs, direct deposits, garnishments)
• 12 mos. trg. or 12 mos. exp. using human capital management software (e.g., PeopleSoft HCM) to process payroll.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Knowledge of: 1. Human relations 2. Office practices & procedures in maintaining payroll documentation files 3. Federal payroll regulations 4. Ohio & local payroll regulations 5. State Payroll Policies & procedures 6. Accounting practices related to payroll 7. Online processing & report creation 8. Bookkeeping 9. CRM tools
• Skill in: 10. Processing payroll using PeopleSoft HCM & Kronos timekeeping functions 11. Operation of personal computer & related software (e.g., MS Word, Excel including writing formulas, Access) & accounting applications 12. Use of web-based applications (e.g., HCM, FIN, ISQL, PS Query, &/or Cognos)
• Ability to: 13. Deal with a variety of variables impacting development of OAKS PeopleSoft Hu-man Capital Management/Payroll functions & Kronos timekeeping & determining specific action to be taken 14. Calculate fractions, decimals, & per-centages 15. Handle sensitive inquiries & resolve complaints from internal & external customers 16. Maintain accurate records 17. Sort items into categories according to established methods 18. Define problems, establish facts & draw valid conclusions 19. Interpret legal documents 20. Complete assignments accurately & within strict time constraints 21. Respond to payroll emergencies 24X7
• Developed after employment.

Responsibilities

• Assists the DAS State Human Resources Division in managing computer programs, & computer data used in processing payroll, deductions, W-2 forms, reports, & other pay-roll sub-systems
• Utilizing Ohio Administrative Knowledge System (OAKS), running on PeopleSoft, Enterprise Resource Planning (ERP), Human Capital Management (HCM) module & Kronos time-keeping system
• Acts as liaison to OAKS for SHRD Office of Payroll Administration
• Provides functional advice & guidance in coordinating & maintaining the OAKS HCM/Payroll System & Kronos (e.g., Payroll, Time & Labor) in processing payrolls from assigned agencies, institutions, boards, & commissions
• Monitors, reviews, & assists agencies in processing employee wages, deductions, taxes, & attachments
• Ensures accuracy & conformity with laws, administrative code, union contracts, policies, rules, & guidelines
• Coordinates with agencies to resolve any problems or questions concerning payrolls
• Resolves payroll errors & exceptions
• Finalizes agency payrolls
• Responds to payroll emergencies which may require standby, overtime or call back
• May be required to operate motor vehicle for travel to other locations within the state to resolve payroll issues.
• Serves as SHRD contact for agency personnel who have employees who have been paid incorrectly
• Generates & coordinates issuance of off-cycle checks
• Responds to questions about processing requests
• Coordinates recovery of direct deposits
• Submits reversals to financial institutions upon agency request
• Monitors returns initiated by receiving bank
• Maintains supporting documentation
• Reverses incorrect payroll warrants
• Re-issues payroll warrants & advices
• Issues refunds
• Ensures proper calculation of attachments & deductions
• Researches & identifies system inefficiencies &/or defects
• Initiates Change Request (CR) documentation as needed
• Escalates issues with management for resolution
• Monitors batch schedules & jobs used in processing payrolls, deductions, & earnings records
• Tests simple to moderate modifications to OAKS & Kronos to accommodate payroll upgrades, changes in pay-roll/garnishment procedures & newly mandated pay-roll/garnishment requirements
• Provides input for programming change requests
• Ensures creation of payroll deduction deposit data, error, reconciliation & payment reports, & data files
• Ensures preparation of special reports (e.g., quarterly employment reports, annual retirement reports, quarterly workers compensation reports, ad hoc reporting as needed)
• Maintains proficiency in payroll applications used to support payroll processing by attending mandatory & elective training courses &/or seminars
• Represents agency in developing &/or making presentations at conferences/meetings
• Maintains close contact with assigned agencies to ensure prop-er level of training & knowledge of PeopleSoft HCM & Kronos
• Meets with agency payroll staff to assist with their training needs
• Assists state payroll system training team with module courses, seminars, & workshops

Benefits

• Medical Coverage Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
• Dental, Vision and Basic Life Insurance Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.
• Time Away From Work and Work/Life Balance Paid time off, including vacation, personal, and sick leave 11 paid holidays per year Childbirth/Adoption leave
• Employee Development Funds The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
• Ohio Public Employees Retirement System OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
• Deferred Compensation The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed