Staffing Scheduler - Martha & Mary

Martha & Mary Health Services • Poulsbo, WA

6d • $18 - $19

About The Position

Martha and Mary Health Services is seeking a dedicated, friendly, organized and driven Staffing Scheduler to support our nursing & care team. We offer competitive pay and a supportive environment, where we become friends and family.   Martha & Mary provides quality care and services to those in need of long-term care and short-term care.  Come be a part of one of Kitsap County's largest not-for profit employers and embrace the opportunity to make a positive difference in someone's life every day! The Staffing Scheduler will work with the team to ensure adequate numbers of nursing and care staff are scheduled on each shift, will manage timecard processing, support compliance with policies and procedures outlined by Martha & Mary and Washington State Labor Laws.

Requirements

• Education: High School Diploma or equivalent
• Experience in customer service and/or long-term care/ healthcare preferred
• Eagerness to learn new skills and systems and meet people
• Ability to plan and coordinate schedules
• Ability to read and interpret practice standards, procedures and government standards and regulations
• Good communication skills
• Basic computer experience (Microsoft applications, etc.)
• Basic mathematical skill
• Excellent problem-solving skills

Responsibilities

• Administrative tasks as related to the Nursing staff
• Coordinate, update, and manage schedules for nursing staff, including assigning shifts, handling shift changes, and ensuring adequate coverage
• Update and maintain calendars in various programs for the facility
• Communicate professionally with staff to facilitate efficient shift coverages
• Administer staff orientation and ensure that paperwork is returned timely
• Organize and maintain documentation as presented by staff
• Document and track staff attendance and coordinate with managers
• Plan, prepare and find solutions for staffing call outs
• Answer phone calls, texts, and emails professionally and effectively with stellar communication skills
• Ability to understand, implement, and follow policies and procedures
• Understanding and support of the Martha & Mary mission, vision and values
• Understanding of and ability to deal with confidential information with discretion
• Reliable attendance for scheduled hours and the willingness to be flexible in covering additional hours, including weekends and other shifts when able.
• Maintaining perspective and a sense of humor, responding positively to rapidly changing demands
• Ability to establish professional rapport with staff
• Handling people and situations with understanding, diplomacy and tact
• Setting priorities and handling multiple tasks to deadline
• Working cooperatively in a team environment
• Problem solving and ability to handle unexpected/unpredictable circumstances
• Works positively to find solutions to the problems that are identified within the organization
• Attention to detail
• Highly organized
• Initiative
• Must be able to work weekends on a rotating basis.

Benefits

• Paid Time Off (PTO) is accrued at varying rates depending on length of employment.   Accrual rates begin at 5.32 hours per month based on a 40-hour workweek.  These accruals include the required sick leave per Washington State’s Paid Sick Leave Law
• 50% discount on on-site child care services while working
• Comprehensive benefit package after 60 days to include medical, dental, vision and life insurance options.
• Career advancement opportunities across multiple sites and departments
• 403(b) Retirement Savings Plan is available immediately upon hire
• 5 Paid Holidays
• Employee Assistance and Counseling for life’s challenges outside of the workplace
• Cell phone, Health Club and Auto service discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED