Staffing Coordinator

MyMichigan Health • Alpena, MI

4d

About The Position

Review and provide coverage for designated shifts and units as needed, based on staffing guidelines. Process all vacation slips, trade slips, and staffing changes. Adjustments are recorded in the computer and on the master and daily schedules. Help maintain schedule changes in scheduling program by posting and awarding open shifts if necessary. Assist with scheduling program inquiries, , making Scheduling Rewards adjustments, and other additional duties as necessary.

Requirements

• Education: Hight School Diploma or GED
• Personal Computer proficiency and good organizational and people skills required.
• MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows.
• An employee may be required to participate in further learning opportunities offered by MyMichigan Health.

Nice To Haves

• Equivalent Experience: Associate's degree in secretarial services preferred.
• One year secretarial and medical experience preferred.

Responsibilities

• Provide staffing coverage for designated shifts and units as needed, based on acuity staffing guidelines. Allocates staff according to daily needs by using judgement on deploying and re-deploying staff. Make appropriate telephone calls on a regular basis.
• Process actual staffing changes marked on the daily and master schedules to the computer, utilizing appropriate scheduling systems on a regular basis.
• Maintain and award all union employee PTO requests according to the Collective Bargaining Agreement.
• Edits and prepares nursing staff payroll for approval. Help to post and award open shifts for last minute schedule changes for any department in scheduling software.
• Process PTO and trade slips in the computer and on master and daily schedule on an occasional basis.
• Communicates with employees regarding their schedules, questions regarding PTO benefits, union contract provisions, ect.
• Other duties as assigned.
• Record and maintain attendance records for all nursing employees, coordinate with department managers, employees and union representatives to schedule the disciplinary meeting.
• Train new hires how to use the time & attendance system and scheduling system.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED