STAFFING COORDINATOR - CERMAK

Cook County•Chicago, IL

1d•$27 - $33•Onsite

About The Position

The Staffing Coordinator is responsible for planning, organizing and evaluating the individual staffing needs of each clinical area. The Staffing Coordinator will support the established staffing and scheduling patterns to ensure optimum staffing within budgeted levels, which promotes quality and consistency of healthcare staffing resources. Must relate a professional, courteous manner and have good verbal and written communication skills. The Staffing Coordinator is responsible for planning, organizing and evaluating the individual staffing needs of each clinical area. The Staffing Coordinator will support the established staffing and scheduling patterns to ensure optimum staffing within budgeted levels, which promotes quality and consistency of healthcare staffing resources. Must relate a professional, courteous manner and have good verbal and written communication skills. Typical Duties Collaborates to help develop staff schedules to ensure optimum staffing in all clinical areas per union contractual agreements Develops and maintains the clinical assignment schedule to ensure the daily staffing pattern for all units Monitors staffing needs and projects future staffing levels making sure that staff is available where needed Identifies modifications necessary to reflect established staffing patterns, census, patient needs, and changing health care needs Determines priority of work as assigned and completes assignment by intended target date Coordinates vacations and time-off requests to ensure optimal staffing levels, as assigned Maintains a current listing of employee contact numbers Provides periodic analytic reports to Administration staff to maintain cost effectiveness and control Maintains a quality float pool staff for utilization in all clinical areas Notifies the assigned supervisor or designee of short staffing situations; contact replacement personnel, Commercial Agency, In-House Registry to cover the short staffing and/or staff to work overtime and modify schedule when required Maintains records of employees who miss shifts; (regular or overtime) - provides monthly reports Provides monthly reports for the hours and division/unit for Commercial Agency, In-house and Overtime Acts as a liaison between Commercial Registry and Cermak for staffing purposes Reconciles agency invoices with actual time worked Writes memos and communicates on behalf of the supervisor when appropriate Attends mandatory in-services Supports Cermak and Department of Corrections, philosophy, goals and objectives. Possess proficient computer skills Maintains confidential nature of work and acts according Performs other duties within realm of competency as assigned The duties listed are not set forth for purposes of limiting the assignment or work. They are not to be constructed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Requirements

Associate of Arts degree AND prior staff scheduling experience OR a minimum of two (2) years of staff scheduling experience is required. (If degree obtained, official transcripts must be provided at time of interview.)
Must be proficient in MS Excel and MS Word. (Testing may be required)
Experience developing and maintaining spreadsheets is required.
Must be able to type at least 25 wpm. (Testing will be required)

Nice To Haves

Associate Arts Degree
One (1) to two (2) years of experience in health facilities staffing or equivalent
Proficiency in other computer applications
Excellent customer service and telephone skills
Ability to prioritize and meet deadlines
Ability to work independently
Ability to multi-task
Ability to learn quickly
Must be well organized and detail oriented
Must possess a professional and courteous manner
Possesses good communication skills and good knowledge of health care policies, procedures, and protocols
Must show initiative and follow proper lines of authority
Must be able to listen, plan and problem solve to accomplish functions as appropriate to the position
Proficiency in the English language, excellent interpersonal skills.

Responsibilities

Collaborates to help develop staff schedules to ensure optimum staffing in all clinical areas per union contractual agreements
Develops and maintains the clinical assignment schedule to ensure the daily staffing pattern for all units
Monitors staffing needs and projects future staffing levels making sure that staff is available where needed
Identifies modifications necessary to reflect established staffing patterns, census, patient needs, and changing health care needs
Determines priority of work as assigned and completes assignment by intended target date
Coordinates vacations and time-off requests to ensure optimal staffing levels, as assigned
Maintains a current listing of employee contact numbers
Provides periodic analytic reports to Administration staff to maintain cost effectiveness and control
Maintains a quality float pool staff for utilization in all clinical areas
Notifies the assigned supervisor or designee of short staffing situations; contact replacement personnel, Commercial Agency, In-House Registry to cover the short staffing and/or staff to work overtime and modify schedule when required
Maintains records of employees who miss shifts; (regular or overtime) - provides monthly reports
Provides monthly reports for the hours and division/unit for Commercial Agency, In-house and Overtime
Acts as a liaison between Commercial Registry and Cermak for staffing purposes
Reconciles agency invoices with actual time worked
Writes memos and communicates on behalf of the supervisor when appropriate
Attends mandatory in-services
Supports Cermak and Department of Corrections, philosophy, goals and objectives.
Possess proficient computer skills
Maintains confidential nature of work and acts according
Performs other duties within realm of competency as assigned