Staffing Assistant - Temporary

Boston Consulting Group•Washington, DC

3d•Onsite

About The Position

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive. This role will join our Staffing team, which drives the team development of BCG’s most important asset – its people. Our team is seeking a Staffing Assistant to provide critical logistical, relational, and administrative support. This role is ideal for who thrives in fast-paced environments while maintaining a keen attention to detail. Our consultants work across the private, public, and social sectors to drive impact that transforms organizations. Consulting teams are thoughtfully staffed to balance the needs of the individual, the firm, and our clients. The Staffing Assistant will support the Staffing Team in the initial and end stages of the staffing process, will ensure accurate data management, and will liaise with other key Business Services teams. This role will facilitate a transparent and rapid flow of information. This is a temporary position with an end date of March 2026.

Requirements

Bachelor’s degree required.
1-3 years of administrative support or human resources experience, preferably at a professional services firm .
Highly organized, attentive to detail.
Able to prioritize and action on tasks in a fast paced environment.
Excellent written and verbal communication skills and ability to effectively leverage our communication vehicles (Outlook, Slack, Trello).
Numeric proficiency and experience managing financial data.
Ability to navigate and manage multiple databases.
Proficient computer skills: MS Office with a strong preference for substantial Excel and PowerPoint experience.

Responsibilities

Provide timely support by tracking casework assignments and billing arrangements in support of required deadlines:
Assist with the availability accuracy process - outreach to current case teams to confirm upcoming end dates for all consulting staff.
Respond to ad-hoc requests for information related to staffing opportunities, availability, staffing data/reports and consultant information.
Collect all required data from case leadership to open a new staffing request to upload into our system (SAM) and send to other systems as needed.
Develop working relationships with members of the local office to facilitate the information flow to provide timely, transparent information.
Build and maintain relationships across the NAMR staffing ops group for support needed across systems.
Update and send out all individual staffing confirmations and track availability related data in the Staffing database in a timely manner.
Ensure you have the correct case codes, assignment start / end dates, review writer and executing MDP to help process these confirmations.
Partner with HR to manage vacation time and LOAs, get dates entered into SAM.
Add public holidays to SAM
Availability comments should be updated as soon as you have clarity on an end date.
Support updating performance highlights after every assignment .
Update the Past Projects & Assignments.
Create project and resource request entries in SAM and continue to update often.
Gather staffing data, analyze and prepare reports on consultant deployment and investments as needed
Coordinate with Managing Directors & Partners, commercial finance, NAMR Client Team.
Identify or open the appropriate codes for staffing assignments.
Ensure all relevant case codes accurately entered into SAM, enabling appropriate communication cascade via SAM.
Make all necessary adjustments to the internal and published pipeline.
Attend System and Regional calls and help action new and ongoing initiatives.
Overall uphold all NAMR Standard Operating Procedures and Service Level Agreements.
Perform other duties and projects required