Staffing and Training Coordinator

SAN DIEGO THEATRES INC•San Diego, CA

6d•$24 - $30•Onsite

About The Position

The Staffing and Training Coordinator performs a variety of skilled administrative and clerical duties for the Human Resources Department. With oversight from the Human Resources Manager, the Staffing and Training Coordinator is responsible for processing new hire paperwork, entering data into the HR system, providing assistance with recruitment activities and processing requests related to benefits, unemployment and workers compensation. The Staffing and Training Coordinator is also responsible for analyzing training needs, developing curriculum, delivering courses and maintaining individual and departmental training records. Administration Maintains employee personnel files, I-9 documentation and Workers Compensation claim files. Performs and maintains the HRIS employee data entry in the Paycom system. Responds to reference checks and verification of employment requests. Audit human resources records and trainings for appropriate paperwork and compliance. Compile data and prepare routine and special reports and may provide additional support to the HR Manager and CEO as required. Assists with developing, organizing and providing Safety trainings. Recruitment Maintain open positions through the company recruiting system. Screen applicants and determine best qualified candidates Coordinate new hire start dates and complete new hire onboarding Conduct New Hire Orientation Assist with recruitment efforts; prepare internal and external postings Tracks status of candidates in the Applicant Tracking System. Complete reference checks Initiate background checks through the company recruiting system Update and track positions authorized, filled and vacant. Assist as needed with other recruitment activities Benefits Assist in workers compensation and unemployment claims and processes. Assists with benefits questions and administration and addresses concerns in a timely manner. Training Identify and schedule appropriate training locations. Schedule training events. Consults with department managers and supervisors to assess training needs. Create educational materials, brochures, and flyers. Recommends training and development strategies for departmental and individualized needs. Maintain individual and departmental training records. Coordinates training programs for specialized issues. Perform administrative tasks and responsibilities as required. Participate in projects as required. Safety Assisting with training tracking for all employees and new hires and current staff. Ensure that safety training and all other specifically required training is provided for all employees. This includes creating safety training binders, safety trainings, compliance trackers, etc Assist in the development, implementation and updating of required written safety and health programs and plans. These may include, as needed: IIPP, CPP, JSAs, safety policies, training calendars and safety trainings Schedule and conduct Safety Meetings with various departments Schedule training events with all staff QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, and sit. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office environment is usually quiet, however the noise level in the theatres may be moderate to loud.

Requirements

2- 5 years of professional corporate classroom facilitation; experience must be in a training capacity.
Bachelors degree and/or an equivalent combination of education and related work experience.
Knowledge of Learning Management Systems, conference tools, WebEx training.
Self-motivated with an ability to be proactive in addressing situations requiring attention.
Ability to work and communicate effectively with all levels within the organization.
Computer proficiency with Microsoft Office Suite and other standard office equipment.
Strong organizational skills with the capacity to think and act proactively.
Ability to maintain a high degree of confidentiality and discretion.
Meticulous attention to detail.
Ability to handle multiple tasks quickly and successfully.
Quick learner and a team player.
Ability to perform each essential duty satisfactorily.
Ability to talk or hear.
Ability to stand, walk, and sit.
Ability to lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision.

Nice To Haves

HR certificate or HR training courses (in process or completed) preferred.

Responsibilities

processing new hire paperwork
entering data into the HR system
providing assistance with recruitment activities
processing requests related to benefits, unemployment and workers compensation
analyzing training needs
developing curriculum
delivering courses
maintaining individual and departmental training records
maintaining employee personnel files, I-9 documentation and Workers Compensation claim files
performing and maintaining the HRIS employee data entry in the Paycom system
responding to reference checks and verification of employment requests
auditing human resources records and trainings for appropriate paperwork and compliance
compiling data and prepare routine and special reports and may provide additional support to the HR Manager and CEO as required
assisting with developing, organizing and providing Safety trainings
maintaining open positions through the company recruiting system
screening applicants and determine best qualified candidates
coordinating new hire start dates and complete new hire onboarding
conducting New Hire Orientation
assisting with recruitment efforts; prepare internal and external postings
tracking status of candidates in the Applicant Tracking System
completing reference checks
initiating background checks through the company recruiting system
updating and tracking positions authorized, filled and vacant
assisting as needed with other recruitment activities
assisting in workers compensation and unemployment claims and processes
assisting with benefits questions and administration and addresses concerns in a timely manner
identifying and schedule appropriate training locations
scheduling training events
consulting with department managers and supervisors to assess training needs
creating educational materials, brochures, and flyers
recommending training and development strategies for departmental and individualized needs
coordinating training programs for specialized issues
performing administrative tasks and responsibilities as required
participating in projects as required
assisting with training tracking for all employees and new hires and current staff
ensuring that safety training and all other specifically required training is provided for all employees. This includes creating safety training binders, safety trainings, compliance trackers, etc
assisting in the development, implementation and updating of required written safety and health programs and plans. These may include, as needed: IIPP, CPP, JSAs, safety policies, training calendars and safety trainings
scheduling and conduct Safety Meetings with various departments