Staff Ride Coordinator 2026

Backroads

2d

About The Position

We are currently hiring for a Staff Ride Coordinator for the 2026 Thailand Staff Ride, set to take place November 9-13. This is one of the most rewarding career experiences at Backroads – we promise! We are looking for someone who is excited to plan the most unique and fun company event in the universe. The Staff Ride Team Lead will work closely with the Staff Ride Specialist, Jason Stawiski, to plan and execute everything Staff Ride. This includes working with local vendors, finding restaurants and venues, route planning, and overall itinerary creation. As Staff Ride Coordinator you will also Lead Staff Ride. Ascent: the SR Coordinator will need to enter all the trip details into the Ascent database so that information on vendors, services, rates, and terms can be accessed by the Supplier Ops and Rooming teams, who will generate contracts and send guest list and other information to vendors. You will work in tandem to finalize contracts with all vendors well in advance of the trip, ensuring smooth logistics and that all payments from our Finance team go out on time. The role will start immediately. We estimate there to be approximately 100-150 hours of work prior to Staff Ride itself. A lot of the work will come in spring, but you will need to be able to put time in throughout the summer, and it gets busier in the month leading to Staff Ride. This position is open to all nationalities. Please Note: This position is only for the Staff Ride Coordinator. For anyone who may be interested in leading Staff Ride this year, as part of the Staff Ride Crew, keep your eye out for another posting in the coming months. If you are interested in the Coordinator position or learning more about it, please send an email to Jason Stawiski ([email protected]), subject line ‘Staff Ride Coordinator’. DEADLINE TO APPLY IS MARCH 25TH. We are so excited for Staff Ride Thailand! Be a part of making it magical and apply now! Khop Khun Krap, Your Staff Ride Team

Requirements

• Is familiar with Northern Thailand – someone who knows the culture, the towns, and the magic that makes Northern Thailand so special!
• Has experience, or is wanting to learn more about, hosting big events and what makes them run smoothly
• Exemplifies TEAMwork – the Team Lead will work closely with the Staff Ride Coordinator and vendors throughout the year, and with local staff and their fellow Staff Ride leaders during the event
• Shows great leadership skills under pressure
• Is proficient in Ascent (preferably have TE skills)
• Has attended a previous Staff Ride!

Responsibilities

• Work closely with the Staff Ride Specialist to plan and execute everything Staff Ride
• Work with local vendors
• Find restaurants and venues
• Route planning
• Overall itinerary creation
• Lead Staff Ride
• Enter all the trip details into the Ascent database
• Work in tandem to finalize contracts with all vendors well in advance of the trip
• Ensuring smooth logistics and that all payments from our Finance team go out on time

What This Job Offers

• Education Level: No Education Listed