Staff Assistant

The City of Newberry•Newberry, FL

1d•Hybrid

About The Position

The City of Newberry is a fast-growing, forward-thinking municipality committed to operational excellence, financial stewardship, and superior public service. From supporting community development and municipal operations to serving residents at Champions Park and beyond, our Finance & Administration team plays a vital role in keeping the City running efficiently and responsibly. We are seeking a highly capable, detail-oriented Staff Assistant to provide executive-level administrative support to the Assistant City Manager/CFO and operational support across Finance & Administration — including Human Resources, Purchasing, Payroll, Budget & Accounting, Customer Service, the Community Redevelopment Agency (CRA), and Champions Park. This is more than an administrative position. It is a trusted, high-impact role that directly supports City leadership and contributes to the operational success of a growing organization. What You’ll Do Executive & Leadership Support Serve as a key support partner to the Assistant City Manager/CFO. Manage scheduling, meetings, correspondence, and executive priorities. Prepare professional, accurate reports, presentations, contracts, and official communications. Track deadlines, action items, and follow-up needs to ensure departmental goals stay on schedule. Coordinate travel and logistical arrangements for leadership. Operational Excellence Assist with bank reconciliations and transaction verification. Process purchase requisitions and support departments with purchasing procedures. Review vendor packets and establish vendors in the accounting system. Reconcile purchasing card transactions and process approved payments. Review invoices for accuracy prior to payment routing. Records & Compliance Maintain organized electronic and physical records. Protect confidential financial and personnel information. Assist in preparing documentation for audits and compliance reviews. Support bid advertisements and procurement notices. Maintain the Finance & Administration web page. Service & Coordination Deliver exceptional customer service to both internal departments and external stakeholders. Coordinate departmental and citywide training efforts. Track continuing education requirements. Assist with cross-departmental initiatives as assigned. Who You Are You are: Highly organized and detail-driven. Professional, polished, and discreet. Comfortable working independently while supporting leadership. Able to manage multiple priorities in a dynamic municipal environment. Confident handling financial and sensitive information. A proactive problem-solver who takes initiative.

Requirements

Two (2) years of progressively responsible administrative experience.
High school diploma or equivalent required; Associate’s degree preferred.
Experience in bookkeeping, finance, purchasing, or customer service preferred.
Proficiency in Microsoft Office applications.
Strong written and verbal communication skills.
Ability to maintain strict confidentiality and high accuracy standards.

Nice To Haves

Associate’s degree
Experience in bookkeeping, finance, purchasing, or customer service

Responsibilities

Serve as a key support partner to the Assistant City Manager/CFO.
Manage scheduling, meetings, correspondence, and executive priorities.
Prepare professional, accurate reports, presentations, contracts, and official communications.
Track deadlines, action items, and follow-up needs to ensure departmental goals stay on schedule.
Coordinate travel and logistical arrangements for leadership.
Assist with bank reconciliations and transaction verification.
Process purchase requisitions and support departments with purchasing procedures.
Review vendor packets and establish vendors in the accounting system.
Reconcile purchasing card transactions and process approved payments.
Review invoices for accuracy prior to payment routing.
Maintain organized electronic and physical records.
Protect confidential financial and personnel information.
Assist in preparing documentation for audits and compliance reviews.
Support bid advertisements and procurement notices.
Maintain the Finance & Administration web page.
Deliver exceptional customer service to both internal departments and external stakeholders.
Coordinate departmental and citywide training efforts.
Track continuing education requirements.
Assist with cross-departmental initiatives as assigned.