STAFF ASSISTANT - 77000499

State of Florida•Tallahassee, FL

15d•Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. This position will serve as a staff assistant for the Division of Freshwater Fisheries Management. Responsibilities include the following:

Requirements

Three years of secretarial or clerical work experience.
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.
Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
Possess good customer service, telephone and clerical skills
Ability to communicate effectively both orally and in writing.
Ability to work independently
Ability and desire to work in an extremely fast-paced, team environment
Ability to multi-task, prioritize and meet deadlines
Ability to act on changing priorities and responsibilities
Ability to organize and file documents
Ability to establish and maintain effective working relationships with others
High attention to detail
Possess strong organizational skills

Nice To Haves

Preference may be given to those with state purchasing experience.

Responsibilities

Assists with answering agency phone lines, courteously assists Commission constituents to resolve questions relating to the Commission, its programs or fish and wildlife conservation issues.
Processes invoices, purchase order requests, purchasing card and contractual payments
Serve as the travel liaison for the division, and trip form preparer
Responds to public records requests and work cooperatively with other staff in the division to provide the requested information
Maintains calendars, schedules meetings and makes travel arrangements for regional fisheries staff.
Assists with completing and filing monthly equipment use reports and vehicle logs.
Efficient with Microsoft Office products. Operates printers, copiers; maintains adequate office supplies, agency forms, literature and informational materials necessary to ensure continuity in office operations.
Performs other related duties and responsibilities as required.