STAFF ASSISTANT - 60024240

State of Florida

3d

About The Position

This position performs a variety of office administrative support functions requiring independent judgment, research, collection of information/data, preparation, and maintenance of reports, and maintains the confidentiality of sensitive information. Assists with special projects and provides guidance to the administration to ensure deadlines are met and/or targets are achieved.

Requirements

• Two years of administrative or clerical work experience.
• College or vocational school can substitute for the required experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training can substitute at the rate of 720 classroom hours for each year of the required work experience.
• Knowledge of basic principles of human resources management
• Knowledge of effective communication techniques.
• Ability to research and analyze issues
• Ability to utilize problem-solving techniques and make independent decisions in accordance with documented processes
• Ability to work independently
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to program functions
• Ability to recognize and satisfy customer needs
• Ability to organize work assignments
• Ability to handle high-volume workload and multiple assignments.
• Skill in operating a computer
• Skill operating computer software, such as Microsoft Office Excel and Word, and Outlook email.

Nice To Haves

• Experience, education or training in hiring, employee recruitment and selection activities.
• Experience with DCF HR systems (Footprints), People First Talent Management System, and MS Office Excel and Word.
• Knowledge of Department of Children & Families’ services related to child welfare, adult protection, economic self-sufficiency, or mental health treatment facilities direct care.

Responsibilities

• Prepares and processes human resource actions in accordance with the State Personnel Rules and Department policies and operating procedures.
• Provides documents and other related material as it pertains to all human resource actions.
• Assists with the hiring process by advertising position vacancies and assembling the hiring packets.
• Schedules/coordinates interviews.
• Coordinates required background screenings, conducts reference checks and personnel file reviews
• Assists in completion of hiring documents
• Maintains and files the recruitment and selection package for required retention period.
• Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination.
• Prepares and submits required security forms to obtain systems access for staff within the administration as directed.
• Maintains contact lists, appropriate filing or tracking systems, and performs general copying and mail distribution tasks.
• Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems.
• Develops and maintains tracking systems to ensure completion of assignments.
• Compile’s information and prepares reports.
• Assists with routine correspondence preparation, special assignments, research, and report preparation.
• Performs other related duties as assigned.

Benefits

• No state income tax for residents of Florida;
• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed