Staff Assistant (Travel & Admin)

NATO

3h

About The Position

ACT contributes to preserving the peace, security and territorial integrity of Alliance member states by leading, at Strategic Command level, Warfare Development required to enhance NATO’s posture, military structures, forces, capabilities and doctrines.
The Command Group provides general support, coordination, management, administrative service and specialist advice to SACT, DSACT and COS.
Chief of Staff (COS) is responsible to SACT and DSACT for the staff activity necessary to execute ACT’s mission. It is the focal point for the implementation of the Commander’s direction and guidance as well as the initiation and co-ordination of all ACT staff efforts.
The Staff Advisory Group (SAG) is comprised of different competencies grouped into several offices (Political Advisor, Legal Advisor, Gender Advisor, Financial Controller, Command Auditor, Communication Branch and Pentagon Liaison). It works under the direction and guidance of COS and provides general staff support, coordination, management, administrative service, and specialists’ advice to SACT.
As part of the Staff Advisory Group, the Office of Budget and Finance (BUDFIN) is the executive agent for ACT in all matters of budget and finance policy and execution. Responsibility includes all matters pertaining to Budget and Finance at HQ SACT, JALLC, JWC, JFTC and subordinate SACT elements (STRE and SEE).
The Staff Assistant (Travel & Admin) in the Budget and Finance Branch at HQ SACT contributes to the financial operations of ACT with respect to travel order processing, ticketing, and settlement as well as overall administrative duties.

Requirements

• Higher Secondary education and intermediate vocational training in accounting, finance, management, business administration, public administration or related discipline which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.
• Experience of basic data entry into financial, administrative, or human resources systems.
• Strong communication skills.
• Experience collaborating with various departments and stakeholders across a large organization.
• Experience in ensuring adequacy and compliance with administrative, regulatory and procedural requirements.
• English - SLP 3322 - (Listening, Speaking, Reading and Writing)

Nice To Haves

• Understanding of NATO’s composition and operation.
• Experience in international organization financial operations.
• Knowledge of NATO Travel procedures.
• English - SLP - 3333 (Listening, Speaking, Reading and Writing)

Responsibilities

• Liaise with the contractor travel agent on all aspects of travel.
• Review and process travel requests entered by individual travelers and travel clerks.
• Liaise with individual travelers, travel clerks and travel fund managers to ensure that the travel request is in accordance with the ACT rules and regulations.
• Ensure that the necessary funds are committed for each travel request and provide commitment numbers to the contractor travel agent.
• Prepare NATO travel orders.
• Ensure completed tickets are delivered to travelers.
• Maintain required travel files.
• Forward travel orders for SACT staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED