Staff Assistant II, Airport Hub/Gateway

American Airlines•Miami, FL

About The Position

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! This job is a member of the Airport Hubs & Gateway Team within the Customer Experience Division Responsible for handling one or more of the following as their primary role o Processing of invoices. o Invoice Reconciliation. o Ordering and distribution of equipment and supplies. o Maintaining inventory of equipment and supplies. o Coordinating equipment assignment for new hires and transfers. o Coordinating and maintaining operational coverage. o Coordinating station events.

Requirements

High School diploma or GED equivalency
Previous office/clerical experience
Knowledge of MS Office Products including Word, Excel, PowerPoint, etc.
Knowledge of policies, procedures, and corporate structure
Ability to prioritize work, be detail-oriented and meet deadlines
Ability to perform in a fast paced environment and handle multiple tasks simultaneously
Ability to be self-motivated with strong organizational skills
Ability to grasp concepts and functionality of specific software and programs
Ability to effectively communicate both verbally and written with all levels within the Organization
Excellent interpersonal skills with a focus on customer service
Approachable and professional demeanor
High level of professionalism and ability to maintain confidentiality
Strong verbal and written communication skills
Ability to work varied hours and holidays (as business needs may vary)
Must be able to secure appropriate airport authority and/or US Customs security badges, (if applicable)
Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable

Nice To Haves

Responsibilities

Coordinating meeting arrangements, filing, and handling mail.
Reconciling P-card spending.
Provide assistance to outside vendors.
Work with business partners to make sure invoices are submitted accurately and in a timely manner.
Reconcile and process invoices.
Working with vendors to reconcile Jet-A fuel.
Pick up and deposit lost and found money.
Closing of all financial transactions from the previous day.
Maintain the inventory of equipment.
Ordering and distributing office supplies.
Processing and assigning parking decals.
Tracking, planning, coordination, and execution of station events (i.e., Do Crew, luncheons, holiday meals, recognition events, birthdays/anniversaries, etc.).
Provides assistance with preparation of management presentations and special projects as required.
Troubleshoots and escalates office technology issues, including telephone, computer, and copier machines.

Benefits

Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

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