Staff Assistant (Dean's Office Assistant), School of Law

Duke Careers•Durham, NC

2d•$20 - $31

About The Position

Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Be You. Be Bold. Choose Duke. Be You. At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Dean’s Office Assistant (Staff Assistant), you’ll be a vital part of a collaborative and highly visible office supporting the Dean, faculty, and the broader Duke Law community. Be Bold. The Dean’s Office Assistant provides high‑level administrative support to the Office of the Dean and plays an essential role in maintaining the efficient operation of the Dean’s Suite. This role requires discretion, independent judgment, and the ability to handle complex and sensitive administrative tasks while representing Duke Law with professionalism and care. What You’ll Do: Administrative & Office Operations • Serve as the Dean’s Office liaison with Law School administrative personnel, university offices, and external agencies. • Provide general administrative support to the Dean’s Office. • Provide backup administrative support to the Assistant to the Dean. • Maintain files, records, reports, and correspondence. • Greet visitors and manage traffic into the Dean’s Suite. • Answer and manage the Dean’s Office telephone line. • Manage scheduling for the Nasher Conference Room. Professionalism & Confidentiality • Demonstrate exceptional professionalism, confidentiality, and interpersonal skills. • Serve as a courteous, respectful, and polished first point of contact for the Dean’s Office. Faculty & Committee Support • Provide administrative support to key faculty committees. • Support faculty reappointment processes. • Assist with adjunct faculty onboarding. • Compile information for the University Bulletin. • Support Professional Skills Appointments hiring searches. Financial & Procurement Responsibilities • Process procurement card purchases, travel, requisitions, and reimbursements. • Verify and reconcile expenditures. • Maintain accurate financial records. Additional Duties • Assist with special projects and programs. • Perform other duties as assigned. What You’ll Bring to the Role Education • Two years of post-secondary education in secretarial science or a related business field. Experience • Four years of related secretarial/clerical experience, or equivalent combination of education and experience.

Requirements

Two years of post-secondary education in secretarial science or a related business field.
Four years of related secretarial/clerical experience, or equivalent combination of education and experience.
Proficiency in Microsoft Office Suite.
Excellent interpersonal and communication skills.
Exceptional organization and problem‑solving abilities.
Ability to manage multiple deadlines.
Strong attention to detail and follow‑through.
Ability to work independently and collaboratively.

Responsibilities

Serve as the Dean’s Office liaison with Law School administrative personnel, university offices, and external agencies.
Provide general administrative support to the Dean’s Office.
Provide backup administrative support to the Assistant to the Dean.
Maintain files, records, reports, and correspondence.
Greet visitors and manage traffic into the Dean’s Suite.
Answer and manage the Dean’s Office telephone line.
Manage scheduling for the Nasher Conference Room.
Demonstrate exceptional professionalism, confidentiality, and interpersonal skills.
Serve as a courteous, respectful, and polished first point of contact for the Dean’s Office.
Provide administrative support to key faculty committees.
Support faculty reappointment processes.
Assist with adjunct faculty onboarding.
Compile information for the University Bulletin.
Support Professional Skills Appointments hiring searches.
Process procurement card purchases, travel, requisitions, and reimbursements.
Verify and reconcile expenditures.
Maintain accurate financial records.
Assist with special projects and programs.
Perform other duties as assigned.