Staff Accountant - Prentice Hospitality Group

Prentice Organization•Portland, OR

2d•Onsite

About The Position

Prentice Hospitality Group (PHG) is a Maine-based hospitality company that owns and operates a diverse portfolio of thoughtfully designed hotels, restaurants, and hospitality-driven concepts. Rooted in a commitment to exceptional service, strong local connections, and distinctive guest experiences, PHG properties blend sense of place with operational excellence. Their teams are passionate about hospitality, collaboration, and creating environments where both guests and employees feel genuinely cared for. The Staff Accountant will provide high-level support to the accounting and finance team of the Prentice Hospitality Group. In this key role, the Staff Accountant will be responsible for accounts payable accounting and reporting for several restaurants in the corporate portfolio and will report to the Director of Finance.

Requirements

Team-oriented with excellent verbal communication skills
Ability to collaborate with internal stakeholders, executives, peers, and vendors/customers
Self-directed with strong attention to detail and experience in fast-paced, deadline-driven environments
Analytical skills with the ability to resolve complex accounting issues in a timely manner
Strong knowledge of internal control functions and written communication skills
Proven knowledge of accounting principles, practices, standards, laws, and regulations
Proficiency in Microsoft Office Suite or similar software

Responsibilities

Processing invoices: Verifying, coding, and entering invoices into the accounting system
Matching documentation: Ensuring invoices match purchase orders and receiving reports (three-way match) by working with Operations
Approvals: Obtaining appropriate approvals for payments as per company policy
Vendor account reconciliation: Ensuring account balances match vendor statements and resolving discrepancies
Daily sales reconciliations: Matching POS data to the accounting system and verifying restaurant deposits
Maintaining records: Keeping accurate and organized records of all accounts payable transactions
Audit support: Providing documentation and responding to inquiries during audits
Vendor communication: Addressing vendor inquiries regarding payments, outstanding invoices, or discrepancies
New vendor setup: Collecting and validating vendor information, including tax identification forms (e.g., W-9)
Generating reports: Preparing AP aging reports, payment summaries, and expense analyses
Budget monitoring: Assisting in tracking expenses against budgets
Policy adherence: Ensuring compliance with internal controls and company policies
Tax reporting: Handling tax-related tasks, such as preparing 1099s for contractors in the U.S.