Staff Accountant

Humane Society for Hamilton County•Fishers, IN

23d•$65,000 - $75,000

About The Position

We’re hiring a Staff Accountant at HSHC — reporting directly to our CEO. You’ll own the core accounting engine (AP/AR, reconciliations, cash receipts) and deliver clean, trusted reporting that helps power our no-kill mission. QuickBooks + Excel are a must (nonprofit experience is a plus). If you want behind-the-scenes work that creates front-line impact for animals and our community — apply now. At HSHC, we move fast — animals and community needs don’t wait. This role exists to make sure our financial foundation is accurate, compliant, and decision-ready at all times. We are looking for a Staff Accountant who brings clarity to complexity, strengthens internal controls, and delivers clean reporting so our leadership team and Board can confidently invest in what matters most: saving lives and serving Hamilton County well.

Requirements

Bachelor’s degree in Accounting, Finance, or related field.
5+ years progressive accounting experience (nonprofit preferred, not required).
Strong knowledge of accounting principles, financial reporting, and internal controls.
High proficiency in QuickBooks + Excel (and Microsoft Office).
Experience working with a complex chart of accounts.
Comfort integrating web-based tools with QuickBooks (Square, Stripe, PayPal, Facebook fundraising tools, OneCause, etc.).
Strong attention to detail, analytical thinking, and ability to pivot in a fast-paced environment.
Ability to work independently with the confidence and judgment to seek help when needed.

Nice To Haves

Nonprofit accounting experience (restricted funds, in-kind giving, donor-related reporting).
Familiarity with Salesforce or a CRM/donor database and how it integrates with QuickBooks.
Experience with Google Workspace (Gmail, Docs, Sheets).

Responsibilities

Own the day-to-day financial engine Oversee daily accounting operations across AP, AR, cash receipts, deposits, and reconciliations.
Maintain accurate, up-to-date records using QuickBooks and Excel.
Support strong internal controls and fiscal policies that keep us audit-ready and accountable.
Produce reporting leaders can trust Prepare and analyze financial statements (income statement, balance sheet, cash flow) in collaboration with our Board Treasurer.
Generate regular financial reports for internal and external stakeholders.
Provide Finance Committee and Board meeting materials in advance, as requested.
Accounts Payable / Vendor Stewardship Enter invoices, prevent duplicates/errors, confirm approvals, and code to correct accounts.
Process check runs and handle vendor questions with professionalism and timeliness.
Review employee reimbursements for accuracy prior to processing.
Credit Card Usage Oversight & Payments Review charges for accuracy/concerns and reconcile receipts to statements.
Follow up with staff for missing receipts or questionable charges.
Ensure proper approvals and correct account coding.
Compile, enter, and code credit card charges in the accounting system.
Monitor credit card balances to ensure adequate funds for purchases/automatic payments.
Bank Accounts & Cash Management Prepare monthly bank reconciliations.
Monitor operating cash to ensure adequate funds for cash flow needs.
Monitor all HSHC bank accounts daily to ensure activity is appropriate and flag anything suspicious.
Cash receipts, AR, and modern payment tools Deposit incoming payments and ensure correct recording and notifications.
Prepare invoices for events, sponsorships, counties, etc.
Monitor aging AR and follow up as needed.
Monitor accounting email daily for online payments and ACH/wire transfers (PayPal, Venmo, donor-advised funds, stock transfers, etc.).
Reconcile and properly code third-party contributions (e.g., Facebook fundraisers, OneCause).
Ensure in-kind gifts (products, services, sponsorships) are tracked and recorded according to nonprofit accounting practices.
Budgeting, contracts, grants, and strategy support Support annual budgeting with CEO/COO and department leaders.
Assist in the development of annual Hamilton County animal control services contracts.
Support grant submissions and track/report grant expenditures with program managers.
Provide financial insights and analysis to support leadership decision-making and long-term planning.
Compliance, audit, and tax support Ensure compliance with accounting standards and nonprofit tax/regulatory expectations.
Coordinate and assist external audits; provide documentation and address findings as directed by the Board Treasurer and CEO.
Relationship-building & communication Provide the Board Treasurer financial reports and financial-related information in advance of Finance Committee and Board meetings as requested.
Build and maintain strong relationships with auditors and external partners.
Serve as a financial liaison between the organization and designated external partners.
Other duties as assigned