Staff Accountant

HPC Specialty Pharmacy•Mobile, AL

16h

About The Position

The Staff Accountant is a key member of the finance team at a specialty pharmacy focused on hemophilia and immunoglobulin (IG) therapies. This role is responsible for hands-on management and support across accounts receivable (AR), accounts payable (AP), daily cash deposits, medical claim entry, sales & prescription tax compliance, commercial insurance reconciliation, pharmacy license renewals, lease administration, tax-related filings, bank reconciliations, and credit card reconciliations. The position ensures accurate, timely, and compliant financial operations in a high-volume, regulated healthcare environment and a commitment to maintaining compliance with healthcare and tax laws.

Requirements

Education: Bachelor’s degree in accounting or finance.
Experience:7+ years of experience in accounting, preferably in a pharmacy, healthcare, or retail environment with exposure to medical billing and insurance claims.
Skills: Proficiency in accounting software (e.g., Business Central, Excel) and pharmacy-specific systems (e.g., for claim entry and inventory management).
Strong understanding of AR/AP processes, tax calculations (including sales and prescription taxes), and bank reconciliation procedures.
Knowledge of commercial insurance, medical claim processing, pharmacy licensing requirements, and lease management.
Excellent attention to detail, organizational skills, and ability to handle multiple tasks in a fast-paced environment.
Familiarity with tax issues and compliance in the healthcare sector.
Strong Knowledge of U.S. GAAP and financial transaction recording.
Proficient in Microsoft Excel (pivot tables, VLOOKUPS, data analysis).
Ability to maintain confidentiality with sensitive patient and financial information; strong communication skills for coordinating with vendors, insurers, and internal teams.

Nice To Haves

Experience in Business Central a plus.
CPA is strongly preferred.
Understanding specialty pharmacy operations and reimbursement landscape is a plus.

Responsibilities

Accounts Receivable (AR) Management& Revenue Cycle Support: Assist in processing daily deposits, posting payments to AR ledgers, and reconciling customer accounts to ensure accurate and timely collections. Review AR aging report monthly and record write-offs for bad debt, contractual adjustments,etc.as needed .Assist with over sight of AR processes. Assist with monthly Gross Profit Report.
Accounts Payable (AP) Management: Handle vendor invoices, process payments, and maintain AP records, including tracking expenses related to leases, supplies, and services. Reconcile vendor statements and resolve discrepancies.
Medical Claim Entry and Billing: Enter and submit medical claims for prescriptions and services.
Inventory: Track and reconcile inventory transactions between pharmacy software and accounting software monthly.
Tax Compliance: Calculate and process sales tax, prescription tax, and other applicable taxes; assist with tax filings, audits, and resolving tax-related issues in compliance with state and federal regulations. Support preparationof1099s, sales/use tax returns and other tax-related filings.
Insurance and Licensing Support: Manage documentation for commercial insurance contracts, pharmacy licenses, and renewals; ensure all records are up-to-date and compliant with industry standards.
Bank and Credit Card Reconciliations: Perform monthly bank and credit card reconciliations to verify transactions, identify discrepancies, and maintain accurate financial records. Investigate and resolve variances or unrecorded transactions.
General Accounting and Reporting: Prepare and post monthly journal entries. Perform month-end close activities and assist with financial statement preparation. Reconcile balance sheet accounts.
General Financial Support :Assist with lease management, including tracking payments and renewals; provide ad-hoc support for financial reporting, budgeting, and other accounting tasks as needed.
Data Entry and Reporting: Maintain accurate records in accounting software (e.g., Business Central, pharmacy management systems), generate reports on AR/AP aging, tax liabilities, and insurance claims status.
Compliance and Auditing: Ensure all activities adhere to HIPAA, FDA, and other relevant regulations; assist in internal audits and external compliance reviews. Support audit preparation and compliance with GAAP, HIPPA, URAC, ACHC, and payer-specific requirements.