Staff Accountant

SIGMA CHI HEADQUARTERS LLC • Evanston, IL

1d • $70,000 - $80,000 • Hybrid

About The Position

The Accounting Coordinator is an important member of the accounting team and is individually responsible for the regular day-to-day accounting and gift processing tasks, accounts payable, accounts receivable, month-end closing, reconciliation and general customer service for a non-profit foundation with 10,000 donors. The Accounting Coordinator supports all accounting and gift processing functions for the 501(c)3 non-profit. Being successful in this role requires a broad understanding of GAAP and FASB, attention to detail, adaptability, and a willingness to assist in modernizing and streamlining processes.

Requirements

• Bachelor’s degree in accounting, Finance, or related field (or equivalent experience)
• Sage Intact financial management software experience required.
• Knowledge of generally accepted accounting principles, regulatory standards, and compliance requirements.
• High degree of accuracy, attention to detail, and confidentiality.
• Proficiency in Microsoft Office, accounting, and spreadsheet programs.
• Robust mathematical and data entry skills.
• Excellent analytical, problem-solving, and decision-making skills.
• Ability to provide exemplary customer service via the phone and email.
• Self-directing and Independent, willing to take on new tasks and responsibilities.
• Team-oriented philosophy with the ability to handle multiple projects at once.

Nice To Haves

• Salesforce experience preferred.
• Non-profit accounting experience preferred.

Responsibilities

• Utilize accounting software (Sage Intact), our database (Salesforce), and associated technology to complete day-to-day accounting and gift processing functions.
• Suggest improvements to modernize and increase the efficiency of accounting processes and work to implement them under the guidance of supervisor.
• Reconciling transactions between bank accounts and database financial records.
• Complete basic journal entries and month-end close processes.
• Assist in recording and maintaining current fixed asset purchases, balances, history, and depreciation by category and entity.
• Monitor annual budgeting data and run regular accounting reports.
• Maintain donor database and gift records; including corporate matching, foundation and donor advised.
• Reconcile gift database with bank and the general ledger
• Assisting with annual audits (IRS Form 990, W2s, 1099s) and ensuring compliance with GAAP and FASB.
• Provide customer service over the phone and email for donation, fund balance and general accounting questions from other staff, donors, vendors, and external stakeholders.
• Record invoices and accounts payable records in accounting software.
• Verify proper invoice coding and management approval, per entity, per department.
• Ensure recording of inventory purchases and unit cost of items.
• Manage payment timing and priority and coordinate with supervisor regarding cash availability and future cash needs.
• Process payments through ACH, check, and wire transfer.
• Coordinate approval, coding, and payment of expense.
• Maintain and advance the digitization of accounts payable processes.
• Maintain accuracy of vendor company and contact information.
• Communicate with vendors regarding updating payments, payment schedules, annual policy notices, general questions, and request Form W-9 as applicable.
• Prepare and file Form 1099 and 1096 for all relevant entities.
• Collect, record, and deposit cash, checks, and electronic payments (ACH, credit card) from various sources.
• Generate and distribute invoices for pledges, sponsorships, and grants; ensure accuracy and timeliness.
• Reconcile daily deposits, bank statements, and accounts receivable ledgers to the general ledger (GL).
• Coordinate with Development staff, provide backup documentation for reporting and donor records.
• Monitor open pledges, follow up on past-due amounts, and resolve discrepancies with internal/external parties.
• Prepare regular reports, such as daily cash position, AR aging, and assist with month-end closing entries and reports.
• Maintain and advance the digitization of accounts receivable processes.

Benefits

• We offer a generous benefits package that includes comprehensive health insurance with dental and vision coverage, life insurance, disability insurance, paid time off including vacation days, personal days, and holidays, parental leave, a 401k plan, and opportunities for professional development and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 51-100 employees