Staff Accountant

Mens Health Foundation • Los Angeles, CA

1d

About The Position

Responsible for performing general accounting duties with a focus on the processing of accounts payable and preparation of related reports in accordance with generally accepted accounting principles, ensuring accuracy, completeness and compliance with funding sources, regulations, contracts and Agency procedures.

Requirements

• A working knowledge of accounting in accordance with generally accepted accounting principles.
• A working knowledge of grants and government contract accounting preferably.
• Demonstrated skills in an automated accounts payable system.
• Knowledge of accounting systems.
• Ability to calculate accurately and efficiently, including ten-key skills by touch.
• Working knowledge of Microsoft Office software. Advanced excel user.
• Effective oral and written communications skills.
• Ability to prioritize workload and meet frequent deadlines and be comfortable in a fast‑paced environment.
• Demonstrated ability to work with minimal supervision and to handle frequent interruptions.
• Strong analytical and problem-solving skills.
• Ability to perform desk duties for most of the workday working intensely with computer.
• Ability to adapt to changing needs by acquiring new skills and knowledge.
• Current California drivers’ license and state required insurance when using personal vehicle on clinic business and a driving record acceptable to the Agency’s insurance carrier.
• Accounting degree is required.
• High School Degree a must.
• Must be able to pass a pre-employment drug test, physical, and a background check to include a 7-year criminal, 10-year SSN & employer history reference check.
• Must be able to provide proof of COVID-19 vaccination on the first day of work.
• Excellent interpersonal skills.
• Attention to detail.
• Must be able to work flexible schedules.
• Must take yearly flu shot or wear flu mask during flu season for patient-facing positions and test for tuberculosis as required by the Centers for Disease Control and Prevention.

Nice To Haves

• Prior experience working in a nonprofit is also preferred.

Responsibilities

• Serves as full charge of A/P area including vendor setup, processing disbursements and payment of invoices:
• Processes accounts payable in an accurate and timely manner including review of coding expenses, matching of supporting documents, and reconciliation of vendor statements to invoices; ensures proper approvals.
• Maintain master vendor files, including forms W9 and contractual agreements.
• Researches and resolves correspondence and vendor calls about payments and related disputes.
• Reconcile A/P account to the detail A/P aging reports.
• Maintains reconciliations and required schedules for all expense accounts, and monthly A/P accrual.
• Prepare 1099’s and 1096’s for the calendar year end in a timely and accurate manner.
• Coordinates printing of manual payroll checks with Human Resources, ensuring accuracy and maintaining log sequence.
• Maintains and reconciles general ledger accounts, prepaid, accounts payables, and accruals.
• Maintains, reconciles, and prepares reports for the clinic’s managers and employees.
• Assists with preparation of schedules and documentation for program and agency audits.
• Processes credit card statements, including maintaining Concur system. Researches and resolves credit card issues with employees on outstanding items.
• Reviews expense accounts for accuracy and completeness prior to releasing monthly financial statements. Runs vendor trend report monthly.
• Prepares and maintains expense analysis reports. Prepares shared expense allocation in accordance with the policies and program requirements.
• Maintains and analyses intercompany accounts between several divisions and entities.
• Assists with agency cash management activities to ensure appropriate cash flow to meet needs of the Agency.
• Regulatory Compliance: Ensures compliance with regulatory agencies, contractual obligations and funding sources.
• Maintains records/documents in accordance with Policies and Procedures, federal, state, local laws and contractual obligations and funding sources ensuring the highest level of confidentiality.
• Communications: Ensures effective, professional communications within and outside of the clinic.
• Develops and maintains effective working relationships with all employees.
• Maintains a professional, friendly, and courteous attitude.
• Establishes/maintains contacts and relationships with outside agencies, government entities, vendors, volunteers, staff as a representative of the Finance/Accounting department.
• Perform any/all the duties of other accounting staff as needed.
• Performs related duties as assigned by direct supervisor.

Benefits

• Medical, Dental, Vision, Life and LTD insurance (may be eligible on the 1st of the month following date of hire)
• 12 Paid Holidays (including 1 mental health day)
• 401(k) Retirement plan (may be eligible for employer matching up to 4% following completion of 90th day of employment)
• Flexible Spending Account (FSA)
• 40 hours of sick pay (following completion of 90th day of employment)
• 120 hours of PTO accrued within the 1st year of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees