Staff Accountant

Reset Tech•Washington, DC

20h•Remote

About The Position

Reset Tech is seeking a Staff Accountant to establish its in-house accounting function for the first time. This role involves selecting the accounting software and designing the processes, standards, and controls for both 501(c)(3) and 501(c)(4) entities. Working closely with the Head of Finance and Operations and Chief Operating Officer, the Staff Accountant will own the day-to-day accounting operations, drive month- and year-end close, and ensure financial records are accurate, audit-ready, and scalable. This is a builder role for a mid-level accountant who is proactive, detail-oriented, and finds satisfaction in bringing order and rigor to complexity. The position is 100% FTE and fully remote, with the option to work from the centrally-located DC office.

Requirements

Accounting experience
Experience with bookkeeping and spend management systems (e.g., Sage Intacct, NetSuite, QuickBooks, Bill.com, Expensify)
Working knowledge of US GAAP
Experience working in environments with multiple entities and intercompany accounting
High attention to detail, strong judgment, and discretion
Clear written and verbal communication; ability to collaborate across teams

Nice To Haves

Nonprofit experience
Familiarity with nonprofit accounting
Familiarity with ASC 958 (not-for-profit entities) and fund accounting concepts
Experience with grant tracking, donor restrictions, and/or cost allocation methodologies
Exposure to Form 990 preparation support and audit readiness

Responsibilities

Select and build out our accounting infrastructure
Lead the migration of bookkeeping records from an external provider to an in-house system, encompassing data migration, process mapping, internal controls implementation and user training
Maintain accurate general ledger activity for 501(c)(3) and 501(c)(4) entities (journal entries, reconciliations, allocations, depreciation schedule)
Conduct monthly and year-end close: accruals, prepaid/deferral schedules, balance sheet reconciliations, variance support
Manage and process accounts payable and employee reimbursements; ensure proper coding to entity, program, and function
Manage accounts receivable and cash receipts (donations, sponsorships, membership revenue, invoices)
Track and reconcile restricted and unrestricted funds (as applicable), including grant budgets and reporting support
Implement intercompany / inter-entity allocations (shared costs, payroll allocations, vendor splits) and maintain documentation
Prepare schedules and documentation for annual audit/review
Prepare various compliance and transparency documentation including Form 990, 5500, BRA-25, 1042-S (in coordination with external tax preparers where relevant)
Assist with functional expense reporting (Program, Management & General, Fundraising) and documentation
Support payroll accounting (posting payroll entries, benefits, taxes) and related reconciliations
Maintain strong internal controls and improve accounting workflows (policies, approvals, documentation)