Staff Accountant

Vallen

6d•Onsite

About The Position

Vallen's Staff Accountant is responsible for performing moderate to complex accounting and Accounts Payable (AP) functions in accordance with standard operating procedures (SOPs). This role supports accurate financial reporting, maintains positive vendor relationships, and plays a key role in the month-end close process.

Requirements

Bachelor’s degree in Accounting, Finance, Business, or a related field; or
Associate’s degree with 3+ years of applicable accounting or AP experience; or
Equivalent combination of education and hands-on accounting/data processing experience.
Strong organizational, time management, and deadline-driven work skills.
High level of self-sufficiency and accountability.
Strong Microsoft Excel proficiency.
Customer service mindset with internal and external stakeholders.
Ability to work on-site five (5) days per week.

Nice To Haves

Prior Accounts Payable experience preferred.
Experience with Epicor ERP system preferred.

Responsibilities

Prepare vendor invoices for payment by obtaining appropriate approvals.
Reconcile invoice price and quantity against purchase orders and receiving documentation.
Initiate and resolve nonconformances for invoices that cannot be processed for payment.
Respond to vendor and internal inquiries following department service-level guidelines.
Resolve vendor and buyer discrepancies and assist with research and issue resolution.
Manage and resolve vendor debit balances.
Maintain and analyze A/P reports for accuracy and completeness.
Code, reconcile, and research vendor invoices for expense accounts.
Process credits, debits, and reconcile vendor statements for assigned accounts.
Handle vendor calls, voicemail, emails, chargebacks, and general inquiries regarding invoice status and payments.
Initiate requests for manual payments, voided checks, and stop payments.
Maintain W-9 vendor documentation.
Validate open receipts and reconcile RBNI (Received But Not Invoiced) reports against payments.
Ensure AP debits are recorded for vendor returns and reconcile credit memos to final resolution.
Compile and analyze financial data for preparation of general ledger journal entries.
Prepare schedules and reconciliations to support timely and accurate monthly reporting.
Prepare month-end journal entries with appropriate supporting documentation to ensure deadlines are met and reporting is compliant with parent company requirements.
Prepare and maintain amortization schedules for prepaid expenses and ensure compliance with company policy.
Prepare monthly operating expense accruals using historical trend analysis.
Perform filing and year-end documentation support.
Participate in special projects and perform other duties as assigned.