Staff Accountant (with Payroll Responsibilities)

The Knowledge Coop•Vancouver, WA

3d•$75,000 - $80,000•Onsite

About The Position

The Staff Accountant plays a critical role in maintaining accurate financial records and supporting the day-to-day financial operations of the company. This position is responsible for accounts payable, accounts receivable, billing, payroll processing, and general ledger accuracy, while supporting financial reporting and cross-functional coordination. The role operates in a highly collaborative environment with multiple functions across Finance, HR, Sales, Operations, and Leadership. Success in this position requires strong ownership of responsibilities, proactive and intentional problem-solving, and a commitment to continuous process improvement. While priorities may evolve, this role calls for consistent accuracy, clear communication with appropriate stakeholders, and the ability to manage multiple tasks and timelines in a structured, organized way.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
3–5 years of experience in accounting or finance roles
Strong working knowledge of QuickBooks Online (required)
Experience processing payroll and supporting payroll compliance
Solid understanding of accounts payable, accounts receivable, and general ledger accounting
High attention to detail and strong organizational skills
Ability to manage multiple priorities while maintaining accuracy
Proficiency with Google Workspace
Experience with HubSpot, Avalara, or CRM platforms

Nice To Haves

SaaS or professional services experience, preferred

Responsibilities

Oversee enterprise client billing, ensuring invoices are accurate and issued on time
Manage accounts payable, including vendor payments, expense tracking, and documentation
Track and manage accounts receivable, including follow-up on outstanding balances
Maintain organized documentation for invoices, payments, reconciliations, and A/R activity
Process payroll accurately and on schedule, ensuring compliance with federal and state requirements
Maintain payroll records and support payroll-related reporting and audits
Coordinate with HR and leadership on payroll updates, adjustments, and employee changes
Maintain company books in QuickBooks, ensuring transactions are properly categorized
Support month-end and year-end close activities
Assist with P&L reporting and cash flow tracking
Update cash flow projections and support financial monitoring
Maintain and update product descriptions, pricing, and SKUs across internal systems
Ensure data accuracy across QuickBooks, CRM, and internal platforms
Collaborate with Sales, Marketing, and Finance to support pricing accuracy and operational alignment
Update CRM records to reflect contract changes, renewals, and billing-related details
Maintain accurate contract-related data to support billing and reporting needs
Coordinate with Sales and leadership to ensure contract data aligns with operational requirements
Identify opportunities to improve accounting, billing, payroll, and data workflows
Proactively surface issues, recommend solutions, and support implementation of process improvements
Contribute to documentation and best practices that enhance accuracy, efficiency, and clarity