Staff Accountant - Entry Level

Fly Alliance•Ocoee, FL

8d•$25

About The Position

The primary function is to work directly with the Financial Controller to perform standard accounting and administrative tasks for Fly Alliance Charter, LLC.

Requirements

Managing multiple projects & client accounts with accuracy
Multi-tasking effectively, prioritizing appropriately, and providing timely communication of project(s) status
Excellent organizational and time management skills
Demonstrated excellent verbal and written communication skills, will be interacting with a multitude of clients daily in a professional manner suited for Business Aviation standards
Demonstrated extreme attention to detail in a fast-paced environment
Professional attitude in all situations, regardless of client or internal organizational demands
Ability to maintain confidentiality, no internal corporate information may be shared with clients at any time without written approval from Financial Controller or Chief Operating Officer
Demonstrated ability to use QuickBooks online or ability to learn quickly
Advanced Microsoft Excel skillset or ability to learn quickly
Demonstrated ability to exercise good judgment with the ability to work independently and solve problems while determining the most appropriate response or action in a variety of situations, with direct open communication to a manager when necessary
Takes ownership by proactively identifying and addressing issues, inefficiencies, or improvement opportunities, and communicating them to the Financial Controller in a timely and constructive manner. This includes process enhancements, operational efficiencies, client requirements, and other relevant observations
Must be authorized to work in the United States of America.
Bachelor’s degree
0- 2 years of experience in a similar position

Responsibilities

Maintain accurate and complete records of sales transactions and customer billings
Prepare, issue, and distribute customer invoices in a timely and accurate manner, including trip fees, miscellaneous charges, and adjustments
Actively manage the daily Accounts Receivable balance by monitoring open balances, tracking payment statuses, and ensuring timely collection of outstanding receivables
Coordinate and process incoming payments, including wires, ACH, and checks, credit card transactions, and reconciling daily receipts against open invoices
Proactively follow up on past-due balances via email and phone, demonstrating persistence and professionalism in collection efforts, daily
Communicate directly with customers to resolve billing discrepancies and payment delays; escalate issues as appropriate directly to Financial Controller in a timely manner
Demonstrates confidence and assertiveness in payment collection, including persistence in follow-ups (multiple touchpoints when necessary), while maintaining professional customer relationships
Maintain and reconcile accounts receivable sub-ledger to the general ledger
Maintain the general ledger and assist with month-end close activities related to AR and cash
Reconcile multiple checking and corporate credit card accounts on a recurring basis
Record, process, and pay vendor invoices in accordance with approved terms and internal controls
Enter accounts payable bills into QuickBooks, obtain appropriate management approvals, and execute payments within net terms
Purchase supplies and equipment as authorized by management and record related transactions accurately
Maintain organized historical accounting records through proper filing and documentation
Manage the accounting email inbox by responding to internal and external inquiries and taking appropriate follow-up actions daily
Support Ad-hoc accounting projects and perform other duties as assigned