Staff Accountant - Construction

Breckenridge Grand Vacations•Breckenridge, CO

just now•$27 - $32•Onsite

About The Position

At Breckenridge Grand Vacations, we create Grand Vacations by Sharing Smiles with every Owner, Guest, and coworker. As our Staff Accountant - Construction, you will be the financial backbone of our development projects, translating our commitment to excellence into every invoice, payment, and reconciliation. You will be the architect of trust and precision, ensuring our Project Managers, subcontractors, and vendors experience seamless, on-time payments that keep our projects moving forward. This role is perfect for an accounting professional who is equal parts detail-driven analyst, process improvement champion, and collaborative problem solver. You will take ownership of the entire construction AP ecosystem—from invoice intake and compliance documentation to loan draws and month-end close—always acting with integrity and internal controls to protect company assets. You will partner closely with Construction Management to train, support, and refine workflows, ensuring consistency even during high-volume periods or team transitions. If you thrive in a dynamic, deadline-driven environment where your accuracy directly fuels project success, are driven by a desire to build efficiency and clarity and find deep satisfaction in knowing you played a part in creating the Grand Vacations our Owners and Guests love, we'd love to meet you.

Requirements

Bachelor's degree in Accounting, Business, Finance, or a related field (or equivalent combination of education and experience)
Minimum of 5 years of relevant accounting/AP experience, with specific expertise in construction accounts payable
Procore proficiency for construction AP workflow management (shared inbox monitoring, direct cost entry, invoice/batch status updates)
Sage Intacct knowledge, including reconciling activity to project pro formas and preparing journal entries
Advanced working knowledge of Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) with minimum 3 years of experience
Strong keyboarding and data-entry skills with ability to work efficiently in cloud-based systems
Construction AP expertise: invoice intake, coding, approvals, batching, and payment execution with due-date discipline
Month-end close support capabilities: cash and construction non-cash reconciliations, accrual coordination, clearing reconciling items
Strong internal controls mindset for AP-related cash controls
High attention to detail and sound judgment in account coding review
Strong vendor and stakeholder communication skills to resolve invoice issues, discrepancies, and disputes
Construction compliance coordination: insurance, lien waivers, safety documentation
Construction loan draw administration: prepare advance requests, validate payees, update workbooks, coordinate approvals
Vendor onboarding and tax reporting knowledge: W-9s, 1099 setup, year-end processing
Ability to manage employee expense reimbursements with accuracy and customer service
Strong prioritization and time management to meet weekly check runs and month-end deadlines
Problem-solving and analytical skills to investigate variances and reconcile discrepancies
Ability to communicate professionally in English (read, write, speak, and interpret)
Ability to read and interpret business and technical documents (contracts, policies, regulatory guidance)
Ability to prepare clear, well-organized written communication (emails, memos, procedures, reports)
Sound judgment and common-sense reasoning to prioritize work and resolve exceptions in a deadline-driven environment
Ability to interpret and apply policies, procedures, payment terms, and schedules
Ability to research and resolve discrepancies by evaluating vendor statements and system data
Perform repetitive motions of arms, elbows, wrists, hands, and fingers frequently
Sit and work at a computer terminal frequently
Speak and listen within the office and over the telephone
Lift 10–25 pounds occasionally
Close, distance, color, and peripheral vision with depth perception
In-person role in an office-based setting with occasional exposure to mountain town environmental conditions
Ability to work in a pet-friendly office and resort environment (exposure to pets and pet dander)

Nice To Haves

Bachelor's degree (B.A.) in Accounting, Business, Finance, or related field from a four-year college or university
Minimum of 5 years of relevant experience and/or training (beyond the minimum requirement)
Experience training, documenting, and mentoring others (AP/Procore training delivery; SOP/video upkeep)
Process improvement orientation with experience maintaining and enhancing automated AP procedures
Audit readiness and compliance focus, including stale-check processing and maintaining AP calendars
Experience with automated AP platforms and third-party employee reimbursement systems
Familiarity with Procore's automated AP platform integration with accounting software
Prior experience in hospitality, resort, or real estate development industries

Responsibilities

Lead and deliver AP/Procore platform training; maintain AP SOPs and training videos; mentor and support AP processors during high-volume periods, turnover, and absences.
Perform core Accounts Payable duties as needed, ensuring accurate, timely processing and adherence to company policies.
Support month-end close activities, including construction non-cash reconciliations, cash reconciliations, accrual coordination, and timely clearing of reconciling items.
Reconcile Sage Intacct activity to project pro formas; prepare journal entries for reclasses and corrections.
Manage the construction AP workflow in Procore, including monitoring the shared inbox, entering direct costs, and ensuring invoices and batches are updated in Procore and the accounting system.
Process approved invoices for payment (weekly check runs and manual checks), applying due-date discipline, available discounts, and controls that minimize finance charges.
Coordinate with subcontractors and internal teams to ensure required compliance documentation is current (e.g., insurance, lien waivers, safety documentation) and properly filed.
Maintain and improve the automated accounts payable system and related procedures, including reviewing/approving AP batch entries prior to manager approval.
Review account coding for reasonableness and consistency; research and resolve vendor statement discrepancies, disputes, and delinquent items.
Maintain AP-related cash controls, including verifying funding for AP batches and recording operating cash account transactions generated by AP activity.
Process employee expense reimbursements and support timely submission and processing of recurring monthly expenses.
Administer construction loan advances/bank draws: prepare requests, obtain approvals, update workbooks, validate payee lists and supporting documentation, and coordinate inspector follow-ups.
Manage vendor onboarding and tax reporting by collecting vendor packets/W-9s, maintaining records, ensuring accurate setup for 1099s, and completing year-end 1099 reporting.
Support audit and compliance activities, including overseeing stale-check processing and maintaining AP calendars and filing to enable timely follow-up and research.
Uphold Hospitality Values by greeting with enthusiasm, treating everyone with respect, making every interaction positive, taking personal responsibility, anticipating needs, and supporting sustainability and community initiatives.
Perform other duties as assigned.

Benefits

Health, vision, and dental insurance plans
Company-paid life insurance coverage
Voluntary Life and Accidental Death/Dismemberment Insurance
HSA and FSA-Dependent Care Accounts
Retirement plan
Generous paid time off (PTO) and sick leave to support work-life balance
Volunteer Time Off - Paid opportunities to give back to Summit County
Bereavement leave
Biannual bonuses
Tuition Reimbursement Program
Employee Wellness programs to support physical and mental health
Lifestyle perks: Ski/Rec center pass loan programs, lodging and gear discounts, sporting/concert event tickets, pet insurance partner discounts and access to Summit Medallions: Occasional-use transferable passes for access to 6 premier resorts (A-Basin to Vail) via owners’ program