Staff Accountant/AP

Certified Enterprises Inc•Anaheim, CA

8d•Onsite

About The Position

Certified Waste Solutions is seeking a temporary detail-oriented Staff Accountant/AP to manage day-to-day AP operations while supporting core general ledger (GL) accounting, month-end close, and financial reporting. This role will own the procure-to-pay cycle—invoice processing, coding, approvals, payment runs, vendor management, and 1099s—while also contributing to journal entries, account reconciliations, accruals, and process improvements. The ideal candidate thrives in a fast-paced environment, is strong with systems and Excel, and brings a continuously improved mindset. This is a temporary role to help the accounting department during a busy time. Temporary assignment for 3 to 4 months.

Requirements

Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
2–4+ years of relevant experience in AP and general accounting.
Strong understanding of GAAP, invoice-to-pay workflows, and month-end close.
Proficiency with Excel/Google Sheets (VLOOKUP/XLOOKUP, PivotTables, basic formulas).
Experience with an ERP (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics, Sage, QuickBooks Enterprise).
Strong attention to detail, organization, and communication skills.

Responsibilities

Invoice Processing: Receive, review, and code invoices to correct GL accounts, departments, and projects; ensure 3-way match (PO, receipt, invoice) where applicable.
Approvals & Payments: Route invoices for approval per policy; prepare weekly payment runs (ACH, checks, wires, virtual card) and reconcile confirmations.
Vendor Management: Set up/maintain vendor records, collect W-9s/W-8s, manage vendor inquiries, and resolve discrepancies/credit memos.
Compliance & Reporting: Prepare and file 1099/1096 forms; ensure sales/use tax and AP policies are followed.
Expense Management: Review corporate credit card and employee expense reports for policy compliance and accurate coding.
Aging & Accruals: Maintain AP aging, investigate overdue items, and prepare month-end AP accruals for unbilled/unapproved invoices.
Month-End Close: Prepare and post journal entries (accruals, prepaids, fixed assets, reclasses); assist with closing activities to meet deadlines (e.g., Day +5).
Account Reconciliations: Reconcile assigned balance sheet accounts (AP, accrued liabilities, prepaid expenses, GR/IR, intercompany).
Financial Support: Assist with variance analysis, AP and spend reporting, and audit PBCs (internal/external).
Controls & Process Improvement: Maintain SOX/non-SOX controls documentation, support policy updates, and lead automation or workflow improvements.
Cross-Functional Collaboration: Partner with Procurement, FP&A, Legal, and business owners to ensure accurate coding, timely approvals, and budget alignment.