Staff Accountant & Administrative Assistant

New Museum of Contemporary Art • New York, NY

13h • $55,461

About The Position

Reporting to the Accounting Manager, the Staff Accountant & Administrative Assistant is an entry level, full-time position taking responsibility for Accounts Payable, Accounts Receivable, Cash Receipts, Fixed Assets, Petty Cash, and Audit Document Preparation, in addition to providing administrative support for the Museum.  This position is a union-represented position subject to terms of the Museum’s agreement with Local 2110, UAW, Grade 1 position and is eligible for the New Museum’s employee benefits programs. This is a full-time position with regular working hours of 40 hours per week, Monday to Friday, 10:00 am - 6:00 pm with a salary of $55,460.97.05.

Requirements

• The successful applicant will possess a positive and professional attitude in working collaboratively with colleagues, staff, and the Museum’s diverse constituencies.
• Associate’s degree in accounting is required with a minimum of one year of hands-on accounting experience.
• Strong proficiency with Microsoft Office applications is expected.

Nice To Haves

• Applicants with experience using Abila MIP and/or QuickBooks accounting software will be given additional consideration.
• Prior experience with office administration is preferred.

Responsibilities

• Process payment requests for the Finance & Administration Team.  Review invoices generated by staff, verifying coding and payment information, eliminating duplicates, and assuring proper approval. Prepare checks and ACH vouchers on a weekly basis in coordination with the Accounting Manager and Director of Finance & Administration.
• Maintain filing of vendor information, invoices, schedules, and other important documents including 1099 vendor data.
• Review monthly expense reimbursement and purchasing card transactions for proper approval, coding, accuracy, and support.
• Prepare weekly cash deposits and remote check deposits.
• Prepare cash receipt entries for credit card transactions, check deposits, admissions, and store.
• Maintain and reconcile primary petty cash for the Museum.
• Maintain fixed asset schedule, entering assets and disposals and calculating monthly depreciation expense.
• Support government grants acquittal requirements for the capital building project, including a clear understanding of grant acquittal requirements; coordinate, collect, organize and verify all required supporting documentation, and ensure all reporting and submission timelines are met.
• Support Accounting Manager, Director of Finance & Administration, and VP of Finance & Administration in related tasks and projects within the scope of the position as assigned (i.e. audit work paper preparation, financial schedules, reports, and journal entries).
• Monitor the office equipment including printers, copy machines, fax machine, and postage machine. Coordinate associated service needs. Monitor lease renewals/terminations and equipment return.
• Maintain supply room and office areas in an orderly fashion.
• Sort and distribute incoming mail and faxes and meters outgoing mail/Fedex/UPS.  Arranges messenger services.
• Order office supplies/coffee/various materials needed for all Museum activity and tracks inventory. Receive all ordered supplies and checks them against packing slips.
• Maintain and archive accounting files.
• Monitor general New Museum information email account.
• Track publication royalty statements.
• Other duties and special projects, as assigned by the Accounting Manager, Director of Finance & Administration, and VP of Finance & Administration within the scope of the position.

Benefits

• We offer a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Health Reimbursement Program through the Difference Card, Commuter Benefits Program through the Difference Card, Voluntary Short Term Disability Plan and Long-Term Disability, Life Insurance, Retirement Plan, and other voluntary benefits.
• We offer full-time employees 15 days of paid time off, 8 sick days off and 13 holidays off as applicable through the fiscal year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees