Staff Accountant, Accounts Receivable

KIMMEL CENTER INC.•Philadelphia, PA

52d

About The Position

Reporting to the Senior Accounting Manager, the Staff Accountant, Accounts Receivable is primarily responsible for all billing and collections related to resident companies and renter events, maintaining account receivable records and preparing A/R and revenue general ledger account reconciliations. This position works collaboratively with the Production, Facility Operations and Sales teams and across the organization to support the mission and activities of the Philadelphia Orchestra and Ensemble Arts.

Requirements

Bachelor’s Degree in Accounting or related field and/or experience
A minimum of 3-5 years general or public accounting experience required
Must possess strong analytical, communication and organizational skills
Excellent attention to detail
Advanced proficiency in Excel
Must have the ability to quickly learn new software systems
Effectively handle multiple tasks, identify improvement opportunities, and promote required process changes
Excellent written and verbal communication skills, with the ability to engage and work closely with all departments
Ability to maintain confidentiality
Ability to work independently and in teams

Nice To Haves

Not-for-profit accounting experience preferred

Responsibilities

Reconcile and deposit all daily cash receipts, including event deposits, payments, and miscellaneous items; properly code and record receipts in the general ledger
Reconcile cash batches and allocate deposits, payments, and adjustments to the appropriate events
Maintain organized filing of backup documentation
Review and update service orders and work orders for the Production, Facility Operations and Sales departments as needed
Partner with Production, Facility Operations and Sales departments to ensure accurate revenue and expense allocation for events
Prepare preliminary invoices; review for accuracy and forward to appropriate staff for final approval
Manage and oversee the billing process, ensuring timeliness and accuracy
Prepare and submit payment authorization forms for event-related refunds or other disbursements
Finalize invoicing and accurately allocate revenue and accounts receivable balances
Assist in monthly close entries and reconciliations as assigned
Complete special projects as assigned, such as year-end audit support and expense reconciliations
Manage the collections’ function, including working with internal departments to resolve billing disputes and address payment discrepancies
Assist auditors with A/R aging and collection-related concerns
Monitor installment payment plans with clients as needed
Prepare estimates and manage deposits for future events
Maintain accurate client master data within the general ledger system
Communicate with clients regarding open items and reissuance of missing payments
Provide customer service in alignment with POEA standards
Perform other related duties as assigned