Staff Accountant – Accounts Receivable

About the position

Ensure timely payment of customer accounts through various activities: Responsible for reducing delinquent account balances and DSO by supporting collection efforts via phone calls, statement distribution, and processing adjustments as necessary. Monitor and manage the A/R mailbox, providing the highest-level customer service regarding collection and customer accounts issues by responding to customer requests in a timely manner. Provide customers with documentation such as invoices, monthly statements, purchase orders and proof of delivery. Keep the sales organization informed of Accounts Receivable performance by region through providing reports and supporting on monthly status updates to accelerate cash collection. Collaborate with Sales, Customer Service, Supply Chain and other departments, as needed, to resolve discrepancies, short and slow payments. Recommend and implement process improvements to optimize cash collection. Reconcile accounts, record journal entries, and ensure all month end closing procedures pertaining to Accounts Receivable are completed. Post all Cash receipts in SAP daily (including bank lockbox, ACH and wire deposits). Support the AR Lead with completion of monthly DSO Dashboard, DSO Presentation Slides, and Bad Debt calculations. Support bi-monthly meetings with the collections team, providing meaningful insight, suggestions, and contributions to help support their efforts. Ensure invoices and credit notes are sent on a timely basis. Assist with half year and year-end audit requirements. Support other finance requirements, as needed including special projects as assigned.

Responsibilities

• Reduce delinquent account balances and DSO through collection efforts.
• Monitor and manage the A/R mailbox for customer service.
• Provide customers with documentation such as invoices and statements.
• Inform sales organization of Accounts Receivable performance by region.
• Collaborate with various departments to resolve discrepancies.
• Recommend and implement process improvements for cash collection.
• Reconcile accounts and record journal entries.
• Post all cash receipts in SAP daily.
• Support AR Lead with monthly DSO Dashboard and presentations.
• Participate in bi-monthly meetings with the collections team.
• Ensure timely sending of invoices and credit notes.
• Assist with audit requirements and special finance projects.

Requirements

• Bachelor's Degree in Accounting or Finance.
• 3+ years of experience in collecting Accounts Receivable.
• Strong knowledge in Microsoft Office Suite (Excel, PowerPoint, etc).
• Knowledge of SAP is a plus.
• Knowledge of billing and collection procedures.
• Basic understanding of accounting principles.
• Strong organization and time management skills.
• Strong attention to detail, goal-oriented and problem solver.
• Self-starter with the ability to work as part of a team.
• Excellent verbal and written communication skills.
• Research and analytical skills.

Benefits

• Paid sick and vacation time.
• Health insurance.
• Generous 401k matching program.
• Diverse and flexible work arrangements.
• Ongoing professional growth through career development.
• Challenging work supporting clinical outcomes improvement.