Staff Accountant - Accounts Receivable

About the position

The Staff Accountant-Accounts Receivable manages a range of accounting services, focusing on accounts receivable functions such as invoicing, account reconciliation, and AR customer aging management. The role also supports cross-functional finance needs, including Accounts Payable and general ledger activities. This position ensures the integrity and timeliness of financial data while contributing to continuous process improvements and providing exceptional internal and external customer support. Please note: This role is hybrid on-site in Minneapolis.

Responsibilities

• Responsible for executing detailed data entry, following, and maintaining accounting control procedures, ensuring the integrity of the data entered into the accounting software system.
• Administers all Accounts Receivable functions including invoicing, account reconciliation, customer aging management and collections.
• Manages AR inbox, processor reports and credit memos.
• Leads AR account reconciliation and monthly close functions, maintains all AR audit records, reporting, and corporate filing per Government and LifeSource specifications.
• Assists in reconciling cash receipt records for vendor payments.
• Manages SRO invoicing process in conjunction with accounts payable.
• Partners with Quality Department on reconciling pending processor requirements and outstanding invoices.
• Prepares and maintains various reporting, sub ledgers, projects and accounting procedures as assigned.
• Prepares Organ, Tissue, and Eye Count Ledger per LifeSource and government guidelines.
• Reconciled organ count to revenue monthly.
• Works with Finance Team to enhance vendor relationships, problem solving, and methods of increasing services and decreasing costs.
• Ensures the integrity of all accounts receivable data in Accounting System and Organ and Tissue Database by following and maintaining accounting control procedures and records per Government and LifeSource guidelines.
• Provides backup support for Accounts Payable functions, including invoice processing, vendor payment reconciliation, etc.
• Demonstrates a professional level of compassion, understanding and consideration in responding to AR inquiries.
• Executes professional, problem solving, solution-oriented communication when engaging with transplant center and tissue partners, and customers invoicing and cash receipts discrepancies.
• Ensures effective, efficient and timely customer service and resolution process on all payment and statement discrepancies and inquiries.
• Establish general knowledge of the organ, eye and tissue donation process to respond with care and compassion to donor family inquiries.
• Partners with the finance team on maintaining effective working relationships with customers as well as engaging in departmental process improvement and innovation initiatives.
• Maintains up to date customer contacts for finance team.
• Enhances vendor relationships by engaging in appropriate problem solving, including identifying methods of increasing services and decreasing costs.
• Produces high-quality processes and procedures documentation that is appropriate for its intended audience and modifies existing documentation for changes, additional features or enhancements.
• Assists manager in the budget process, Medicare cost report, year-end audit and other special projects.

Requirements

• Requires a combination of education and experience equivalent to 9 years of previous accounting and AR experience.
• Bachelor's degree in accounting is preferred.
• Excellent desktop computer skills with proficiency in Microsoft office, spreadsheet applications and Accounting Software systems and 10 key processing.
• Strong math skills, high level of accuracy, efficiency, attention to detail and excellent verbal and written communication skills.
• Must be an organized, self-starter who can operate with minimum supervision, problem-solving and time management skills.

Nice-to-haves

• Previous experience with CPT coding or processing of medical related invoices preferred.
• Purchasing or inventory management system experience desirable.
• Experience in documenting, automating, optimizing accounts payable processes, and cross-functional financial support is highly desirable.

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Life insurance
• Generous PTO
• 401k matching
• Tuition reimbursement
• Resiliency coaching
• HSA employer contributions