SSDP Executive Administrator

Odyssey Systems Consulting Group, Ltd.•Colorado Springs, CO

2h•Onsite

About The Position

Odyssey Systems has an exciting opportunity providing Advisory and Assistance Services supporting the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Security and Defense Program (SSDP) team. As an SSDP Executive Administrator, you will provide support to senior executives and their team. The primary responsibility will be to optimize the day-to-day operations of the SSDP Technical Director, Deputy Director, Deputy Technical Director, and Director of Operations & Analysis, providing comprehensive knowledge of SSDP Divisions’ responsibilities, projects, and daily business practices to maximize office effectiveness. This is a full-time position at the Aerospace facility at 7250 Getting Heights, Colorado Springs, CO.

Requirements

Must be a US citizen
Active Top Secret/SCI clearance, agreeable to polygraph
Bachelor's degree
5 years of experience in a similar role supporting Senior Executives in classified environments
Proven work experience supporting Senior Executives in classified environments
Exceptional interpersonal and communication skills (via phone, email, in-person); self-motivated and effective working independently or collaboratively in fast-paced environments
Exceptional writing skills and ability to effectively communicate with senior government leaders
Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information
Proficient in Microsoft Office applications (i.e., Word, PowerPoint and Excel)

Nice To Haves

Active Top Secret/SCI clearance, current polygraph
8 years of experience in a similar role supporting Senior Executives in classified environments
Prior experience as an A&AS contractor in a DoD, MDA, or IC organization
Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment
Proficient with security processes/procedures (e.g., document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments
Experience opening/closing SSDP SAP office spaces
Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Enterprise Task Management Software Solution (ETMS2), security clearance visit request information systems, etc.

Responsibilities

Manage the Technical Director’s, Deputy Director’s, Deputy Technical Director’s, and Director of Operations & Analysis dynamic daily calendars and travel schedules, interfacing with senior officers/executives from multiple military commands and intelligence agencies and facilitating communication between SSDP senior executives and staff
Schedule meetings/events to maximize SSDP leaderships time. Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue
Arrange travel plans for SSDP leadership, using the Defense Travel System (DTS), to find and book optimal flights, lodging, and ground transportation to meet mission requirements
Prepare travel vouchers in DTS following trips and perform records management and gather/develop all necessary paperwork/documentation in support of SSDP leadership travel
Help ensure leadership is thoroughly prepared for each scheduled event, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required
Perform office manager duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; escorting cleaning staff; assisting with visiting leadership; updating door rosters; writing meeting minutes; making copies; and managing records management
Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing and scheduling meetings and VTCs, arranging conference calls, receiving and escorting visitors, writing meeting minutes as required, making copies and managing functions such as mail, courier service, records management, etc.
Assist with diverse Human Resources functions, including coordinating employee recognition programs, reviewing award write-ups, and supporting the preparation and review of military evaluations
Track and manage work tasks/action items using Enterprise Task Management Software Solution (ETMS2)
Assist in organizing and managing extensive volumes of data in organizational shared drives
Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required
Travel occasionally to CONUS and OCONUS locations at the request of the Government
Other duties as required/requested by the Government within the constraints of the S3 contract