SRS Administrative Coordinator I

Texas A&M • College Station, TX

18h • Onsite

About The Position

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. The Administrative Coordinator I provides administrative support for a unit or specialized activity including the exercise of discretion and independent judgement with respect to matters of significance.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in general office or clerical work.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills
• Planning and organization skills.

Nice To Haves

• Seven years of experience in general office or clerical work, including previous supervisory experience.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.
• Proven experience in high-level administrative roles, with a strong focus on executive support.
• Excellent organizational, communication, and multitasking skills.

Responsibilities

• Administrative Operations Management - Oversees planning and execution of administrative operations.
• Maintains daily office calendar and appointment monitoring.
• Reviews and monitors project and program timelines and proactively identifies issues.
• Coordinates office records retention and maintains reference materials.
• Coordinates inventory and maintenance of office supplies and equipment.
• Researches and responds to inquiries about office procedures and processes.
• Coordinates logistical arrangements for meetings and events.
• Develops and maintains administrative office procedures.
• Serves as primary or backup administrative support to assigned functional areas.
• Communication Engagement - Works at building front desk and serves as a primary point of contract for all visitors.
• Greets all visitors, directs them to appropriate staff or location.
• Prepare mail and keep electronic log of checks.
• Provides daily support for facility and office operations to ensure smooth functioning of the Executive Director’s Office.
• Monitors building conditions including thermostats and temperature issues and reports concerns as needed.
• Coordinates office services including shredding, recycling, pest control scheduling, janitorial services, and refrigerator cleanings.
• Maintains FedEx supply inventory and coordinates outgoing FedEx pick-up.
• Monitors facility-related communications and checks the Facilities mailbox throughout the day.
• Assists with surplus coordination and communicates with building owner regarding facility-related issues.
• Support and Coordination - Provides administrative support for executive staff and various team members.
• Coordinates meetings, conferences, and special events.
• Ensures compliance with office policies and procedures.
• Assists with content and maintenance of office website.
• Provides support for exam processing and assessment platforms.
• Compiles and distributes candidate itineraries and schedules for interviews.
• Coordinates logistical arrangements for staff events and meetings.
• Compliance and Policy Oversight - Monitors compliance with office policies and procedures.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures.
• Assists in establishing procedures to ensure compliance with regulations.

Benefits

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level