Sr. Workplace and Events Partner

MeridianLink•Irvine, CA

1d•Hybrid

About The Position

The Sr. Workplace & Events Partner is responsible for delivering a seamless, efficient, and engaging workplace experience for employees in a remote organization. This role owns facilities operations, workplace services, and company events, partnering closely with HR to support employee engagement, connection, and productivity. This is a hands-on, execution-focused role that serves as the single point of accountability for workplace and events operations. This role is responsible for the management of our onsite CA office including directing the operations/maintenance, physical security, and administrative support. The Sr. Workplace & Events Partner will perform a variety of duties from organizing company-wide virtual and in person events, coordinating travel as needed to being a back up for shipping and receiving and travel and expense reporting.

Requirements

4–6 years of experience in workplace operations, office management, events, HR operations, or a related field.
Strong project management and organizational skills with high attention to detail.
Experience supporting remote or hybrid organizations.
Comfort operating in a highly administrative, execution-oriented role.
Strong vendor management and budget tracking experience.
Clear communicator with a service-oriented mindset.
Ability to lift an average weight of 20 pounds and a maximum of 35 pounds

Responsibilities

Own day-to-day facilities and workplace services for the company’s physical footprint, including vendor coordination, maintenance, access, supplies, and shipping/receiving escalation. 50% of time in office will be required.
Manage all shared workspace and meeting space bookings (e.g., flex spaces, offsite meeting rooms) for employees and leaders.
Oversee intake, prioritization, and resolution of workplace services requests through Jira.
Manage vendor relationships and track workplace-related budgets and invoices.
Ensure office readiness and compliance with basic safety and operational standards.
Own planning and execution of company-wide virtual events and select in-person events (e.g., leadership meetings, team offsites).
Partner with HR and internal stakeholders on employee engagement initiatives and cultural programming.
Coordinate logistics including space, technology, food, travel, and materials as needed.
Develop repeatable event playbooks and timelines to improve efficiency and consistency.
Simplify and document workplace and events processes to ensure clarity and scalability.
Identify opportunities to streamline administrative work and reduce manual effort.
Maintain clear communication and service-level expectations with internal partners.
Serve as onsite backup to the Office Coordinator position, including but not limited to sending and receiving shipments, inventory management, sending out notices to client groups, etc..
Expected to review and maintain files, records, inventory, and database systems with the inclusion of necessary summarized or detailed records of office activities and business transactions
The Office Manager will work with Accounting Operations to code, obtain approvals and document receipts for all company credit cards